Operations & Admin Pro: Detail-Driven Coordinator

simera-talent; San Francisco (CA); Remote; USD 65,000 - 90,000; Full time

Job summary

Simera Talent is seeking an Administrative Specialist to deliver comprehensive administrative and operational support across the organization. The role emphasizes meticulous records management, data entry, calendar coordination, and cross-team communication to keep workflows running smoothly.

You will support onboarding, prepare reports, and assist with invoices and processing tasks, while maintaining confidentiality and a proactive, solutions‑oriented approach for remote teams in a dynamic

Qualifications

• Previous experience in administrative support or similar role.
• Experience managing documents, records, and schedules.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Detail-oriented and able to meet deadlines.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable internet connection and home office setup.
• Professional, proactive, organized, and dependable.
• English proficiency required for English-speaking teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Google Workspace

Microsoft Office

Remote collaboration

Independent work

Confidentiality

Prioritization

Tools

Google Workspace

Microsoft Office

Job description

Simera Talent is seeking an Administrative Specialist to deliver comprehensive administrative and operational support across the organization. The role emphasizes meticulous records management, data entry, calendar coordination, and cross-team communication to keep workflows running smoothly.

You will support onboarding, prepare reports, and assist with invoices and processing tasks, while maintaining confidentiality and a proactive, solutions‑oriented approach for remote teams in a dynamic