Ophthalmology Program Coordinator & Scheduler

University of Washington Medical Center; Seattle (WA); On-site; USD 32,000 - 46,000; Full time

Job summary

Harborview Eye Institute in Seattle is seeking a Program Coordinator/Scheduler for a six-month, on-site assignment. The role supports ophthalmology services, coordinating pre-admission testing, anesthesia, and post-surgery follow-ups while liaising with patients and physicians.

Responsibilities include triage of medical information, scheduling, obtaining records, and ensuring accurate entry of appointments in the system. Days: Mon–Fri, 40 hours weekly, no telework.

Qualifications

• High school graduation or equivalent.
• Two years of experience in the program specialty.
• Equivalent education/experience may substitute for minimum qualifications.

Responsibilities

• Triage medical information in a specific medical or surgical specialty.
• Schedule post-surgery diagnostic procedures and follow-up patient appointments.
• Act as a liaison between patients, consulting physician, referring physician, or outside agency to coordinate patient appointments, admission, or surgery.
• Coordinate anesthesia.
• Obtain all necessary medical records, diagnostic studies, pathology items, etc., that are needed for patient care.
• Assist in scheduling new patient appointments by triaging to appropriate department and physician.
• Enter appointment information in online appointment system.
• Coordinate pre-admission tests and procedures.
• Schedule and ensure pre-anesthesia works-ups are completed.
• Coordinate the direct transfer of patients from outside hospitals to UWMC with physicians, medical staff, and Admitting.
• Other assigned duties.

Education

High school graduation or equivalent

Equivalent education/experience

Job description

Harborview Eye Institute in Seattle is seeking a Program Coordinator/Scheduler for a six-month, on-site assignment. The role supports ophthalmology services, coordinating pre-admission testing, anesthesia, and post-surgery follow-ups while liaising with patients and physicians.

Responsibilities include triage of medical information, scheduling, obtaining records, and ensuring accurate entry of appointments in the system. Days: Mon–Fri, 40 hours weekly, no telework.