Ophthalmology Practice Administrator

EyeCare Services Partners (ESP); Chicago (IL); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Optical coverage

401K

Paid time off

Paid parking

Team oriented environment

Job summary

Chicago Eye Consultants and DuPage Eye is seeking an experienced Practice Administrator to lead daily operations of its ophthalmology practices in the Chicago area. The role emphasizes operational excellence, financial performance, regulatory compliance, and an exceptional patient experience.

The home office is in Stickney, IL. The ideal candidate will have extensive ophthalmology practice management experience, strong revenue cycle knowledge, and a proven ability to build high-performing teams

Qualifications

• Bachelor's degree in healthcare administration or related field; master's preferred.
• 5+ years in ophthalmology practice management.
• Strong knowledge of HIPAA, Medicare/Medicaid regulations.
• Proficient in practice management software and EHR systems.
• Excellent leadership and communication skills.

Responsibilities

• Oversee daily operations of ophthalmology practices, including scheduling and staff management.
• Develop policies to improve efficiency and patient satisfaction.
• Monitor financial performance: budgeting, billing, and revenue cycle management.
• Recruit, train, and supervise front desk staff and clinicians.
• Ensure HIPAA compliance and data security.
• Collaborate with billing/coding to ensure accurate claims.
• Stay current with Medicare, Medicaid, and private insurance guidelines.

Skills

Leadership

Communication

HIPAA compliance

Revenue cycle management

EHR proficiency

Education

Bachelor's degree in healthcare administration, business administration, or related field

Tools

NextGen

Microsoft Excel

Job description

Chicago Eye Consultants and DuPage Eye are seeking an experienced and results-driven Practice Administrator to lead the daily operations of our busy ophthalmology practices. This role is responsible for ensuring operational excellence, financial performance, regulatory compliance, and an exceptional patient experience. The principle home office for this position will be located at Chicago Eye Consultants in Stickney, Illinois.

The ideal candidate is a collaborative leader with extensive ophthalmology practice management experience, strong knowledge of revenue cycle management and healthcare regulations, and a proven ability to develop high-performing teams while supporting physicians in delivering outstanding patient care.

This is your opportunity to join one of the areas most recognized leaders in ophthalmology and optometry. Chicago Eye Consultants and DuPage Eye are multi-sub-specialty eye care practice composed of fellowship-trained board-certified ophthalmologists in every subspecialty of ophthalmology. Our goal is to provide each patient with the latest in comprehensive eye care in an efficient, patient-friendly private practice environment.

We are committed to customer service and making every interaction extraordinary while inspiring the complete confidence of our patients. Our employees contribute directly to the growth and success of our practices and take pride in being a member of our team. We strongly believe that the way our patients and customers are treated by our employees is as important as the services provided by the doctor.

All of us at Chicago Eye Consultants and DuPage Eye are committed to inclusion and diversity. We believe today more than ever; it isn't speaking the words, but starts with a culture of service, caring and listening and we would thoroughly enjoy meeting with you and discussing our employment opportunities.

As the Practice Administrator, you will play a pivotal role in ensuring the smooth and efficient operations of our ophthalmology practice. You will be responsible for managing the day-to-day administrative and operational aspects of the practice, working closely with our physicians and staff to maintain the highest standards of patient care and service.

The annual salary for this position will be between $100,000 and $120,000 dependent upon previous background experiences.

Responsibilities

• Oversee the daily operations of the ophthalmology practices, including scheduling, patient flow, and staff management
• Develop and implement policies and procedures to optimize practice efficiency and patient satisfaction
• Monitor and manage the practice's financial performance, including budgeting, billing, and revenue cycle management
• Recruit, train, and supervise office staff, including front desk personnel, medical assistants, and administrative personnel
• Conduct regular staff meetings and performance evaluations to ensure a cohesive and high-performing team
• Ensure a positive patient experience by maintaining a welcoming and organized reception area
• Address patient concerns and inquiries, striving to resolve issues promptly and professionally
• Implement and uphold patient privacy and data security protocols in compliance with HIPAA regulations
• Oversee accurate coding and billing processes to maximize revenue and minimize billing errors
• Collaborate with billing and coding specialists to ensure timely and accurate claim submissions
• Stay current with industry regulations, including Medicare, Medicaid, and private insurance guidelines
• Help to ensure the practice's compliance with all legal and regulatory requirements, including maintaining licensure and certifications

Qualifications

• Bachelor's degree in healthcare administration, Business Administration, or a related field (master's degree preferred)
• Previous experience in healthcare administration or management, with specific experience in ophthalmology preferred
• 5+ years of management in ophthalmology or optometric experience required
• Strong knowledge of healthcare regulations, including HIPAA, Medicare, and Medicaid
• Excellent leadership and communication skills
• Proficiency in practice management software and electronic health records (EHR) systems
• Exceptional organizational and problem-solving abilities
• A commitment to delivering outstanding patient care
• Strong staff relations skills
• In depth knowledge of revenue cycle management, third party reimbursement, regulatory issues and compensation plan methodologies
• Working knowledge of NextGen, including building templates
• Excellent Internet and related search skills as well as proficient with Microsoft Suite; advanced Excel; Axiom a plus

In Turn We Will Provide

• Benefits to full-time team members include comprehensive medical, dental and optical coverage, 401K and short-term disability.
• Paid holidays and generous paid time off.
• Paid parking where applicable.
• Team oriented working environment where you are heard and respected.