Administrative Assistant III

Tulane group; New Orleans (LA); On-site; USD 42,000 - 58,000; Full time

Job summary

Tulane group is seeking a Senior Administrative Assistant in New Orleans to coordinate day-to-day operations for the Department of Ophthalmology. The role provides administrative and program support to senior staff and physicians, handling faculty appointments, credentialing, scheduling, travel, and invoicing.

The position serves as a liaison among faculty, clinical leadership, and administrative offices, exercising independent judgment to support departmental operations.

Responsibilities

• Coordinate day-to-day functions of the department under the ophthalmology administrator.
• Assist with academic faculty appointments, credentialing, scheduling meetings, and maintaining calendars.
• Answer phones and handle faculty recruitment workflow.
• Make travel arrangements and assist with project-specific tasks for faculty.
• Process invoices and track expenditures; maintain department files.

Job description

Under the direct supervision of the Department of Ophthalmology Administrator, the Senior Administrative Assistant is primarily responsible for coordinating all aspects of the day to day functions of the department. This position also provides administrative, clerical, and program support to senior staff and physicians, as assigned. Responsibilities include, but are not limited to: executing academic faculty appointments, answering phones, assisting in with faculty recruitment, credentialing, scheduling meetings and maintaining appointment calendars, making travel arrangements, assisting faculty with project-specific tasks, processing invoices, tracking expenditures, maintaining department files, interacting with patients, and making appointments for department run clinical sites including but not limited to the Optical Shop. The position serves as a key liaison among faculty, clinical leadership, and administrative offices, exercising independent judgment and discretion in managing competing priorities and supporting the overall operational effectiveness of the department.