Administrative Assistant III

tulanectsi; New Orleans (LA); Presencial; USD 52.000 - 68.000; Jornada completa

Descripción de la vacante

Tulane CTSA's Ophthalmology department in New Orleans seeks a Senior Administrative Assistant to coordinate day-to-day operations and provide high-level administrative support to senior staff and physicians.

The role includes calendar management, travel arrangements, credentialing assistance, and processing invoices, while maintaining departmental files and coordinating clinic sites including the Optical Shop.

Formación

• Experience coordinating academic faculty appointments.
• Strong administrative and clerical capabilities.
• Ability to manage calendars, scheduling, and travel arrangements.

Responsabilidades

• Coordinate day-to-day functions of the Ophthalmology department.
• Provide administrative support to senior staff and physicians.
• Answer phones, schedule meetings, and maintain calendars.
• Process invoices and track expenditures.
• Maintain department files and handle patient interactions.
• Arrange travel for faculty and coordinate department run clinical sites (e.g., Optical Shop).
• Serve as liaison among faculty, clinical leadership and admin offices.

Conocimientos

Administrative support

Clerical duties

Scheduling

Travel arrangements

Facilitating meetings

Interpersonal skills

Descripción del empleo

Under the direct supervision of the Department of Ophthalmology Administrator, the Senior Administrative Assistant is primarily responsible for coordinating all aspects of the day to day functions of the department. This position also provides administrative, clerical, and program support to senior staff and physicians, as assigned. Responsibilities include, but are not limited to: executing academic faculty appointments, answering phones, assisting in with faculty recruitment, credentialing, scheduling meetings and maintaining appointment calendars, making travel arrangements, assisting faculty with project-specific tasks, processing invoices, tracking expenditures, maintaining department files, interacting with patients, and making appointments for department run clinical sites including but not limited to the Optical Shop. The position serves as a key liaison among faculty, clinical leadership, and administrative offices, exercising independent judgment and discretion in managing competing priorities and supporting the overall operational effectiveness of the department.