Healthcare Operations Executive Assistant

University of California, Irvine; Placentia (CA); On-site; USD 64,000 - 86,000; Full time

Benefits offered by this job

Paid vacation

Paid sick leave

Health benefits

Job summary

University of California, Irvine (UCI Health - Placentia Linda) seeks a Temporary Full-Time Executive Assistant to support administrative operations in a clinical setting. The role includes managing timesheets, maintaining licensure records, and ensuring regulatory readiness.

Strong English communication and organizational skills are essential. Temporary employment through UCI Temporary Employment Services (TES) offers comprehensive benefits, with a salary of $6,700 per month plus standard

Qualifications

• Previous experience in administrative or office support roles.
• Proficiency with digital timekeeping/payroll systems and record-keeping software.
• Excellent organizational skills with strong attention to detail in tracking compliance and documentation.
• Strong written and verbal communication skills for interdisciplinary coordination and meeting minutes.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Administer timesheet system; entering and correcting employee time, missed hours, and meal breaks.
• Assist four leadership nurses by maintaining education records, professional licenses, and FILS/NOVA/strip competency documentation.
• Follow up on outstanding documentation, update compliance files, and support LOA, Workers' Comp, and regulatory readiness efforts.
• Participate in department meetings, prepare and maintain meeting notes, and handle discharge reconciliation and operational escalations.

Skills

Administrative experience

Timekeeping systems

Record-keeping

Organizational skills

English communication

Tools

Digital timekeeping systems

Record-keeping software

Job description

University of California, Irvine (UCI Health - Placentia Linda) seeks a Temporary Full-Time Executive Assistant to support administrative operations in a clinical setting. The role includes managing timesheets, maintaining licensure records, and ensuring regulatory readiness.

Strong English communication and organizational skills are essential. Temporary employment through UCI Temporary Employment Services (TES) offers comprehensive benefits, with a salary of $6,700 per month plus standard