Gynecologic Oncology Administrative Specialist (Onsite)

University of California, Irvine; Orange (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

University of California, Irvine is seeking an Administrative Assistant 3 to provide comprehensive administrative support to the Gynecologic Oncology Division. You will coordinate clinical schedules, manage calendars, arrange travel, and support research and educational activities across multiple sites.

The role requires strong communication, organizational skills, and the ability to prioritize time-sensitive tasks while maintaining confidentiality.

Qualifications

• Excellent interpersonal and communication skills with ability to interact professionally with faculty, staff, leadership, and stakeholders.
• Strong written and verbal communication; draft, edit, and format professional documents with accuracy.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and able to learn department systems.
• Experience managing complex calendars, coordinating meetings/events, arranging travel, and prioritizing time-sensitive tasks.
• Demonstrated organizational, analytical, and problem-solving abilities; maintain confidential information.
• Knowledge of privacy regulations and HIPAA; ensure compliance in handling patient information.

Responsibilities

• Develop and maintain complex faculty clinical schedules and on-call coverage across multiple clinical sites.
• Coordinate coursework for annual cytocourse conference and clinic changes/coverage.
• Manage calendars, schedule meetings, travel arrangements, and reimbursements.
• Support faculty academic, professional activities, and assist with research and fellowship projects.
• Communicate schedule changes clearly with multiple stakeholders across locations.
• Protect confidentiality and ensure timely completion of assignments supporting division and department goals.

Skills

Interpersonal communication

Written communication

Microsoft Office

Calendar management

Organizational skills

Confidentiality

Administrative coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

University of California, Irvine is seeking an Administrative Assistant 3 to provide comprehensive administrative support to the Gynecologic Oncology Division. You will coordinate clinical schedules, manage calendars, arrange travel, and support research and educational activities across multiple sites.

The role requires strong communication, organizational skills, and the ability to prioritize time-sensitive tasks while maintaining confidentiality.