Ophthalmology Admin Operations Lead

Virginia Commonwealth University Health Systems; Richmond (VA); On-site; USD 32,000 - 49,000; Full time

Job summary

Virginia Commonwealth University Health Systems is seeking an Admin Service Specialist to serve as the first point of contact for Ophthalmology Administration, ensuring access to services during operating hours. The role provides support to the Chair, Administrator, and Associate Administrator, handling assignments professionally, timely, and confidentially.

The position involves administrative/secretarial duties for the department, including budget monitoring, accounts processing, vendor

Qualifications

• Minimum of four (4) years of previous secretarial/administrative work experience in an office setting.
• Previous experience with Microsoft Office applications and e-mail/calendaring.

Responsibilities

• Coordinates recruitment activities and scheduling of interviews with applicants.
• Performs daily activities with minimal supervision.
• Ability to work in a fast pace environment; proactively resolve problems with minimal supervision.
• Provide new faculty member orientation.
• Manage multiple physician calendars and appointments.
• Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members.
• Orders supplies/equipment.
• Arranges for the repair and maintenance of office equipment

Skills

Communication skills

Education

High School Diploma or equivalent

Associate Degree in Business or related field

Tools

Microsoft Office

Email calendars

Job description

Virginia Commonwealth University Health Systems is seeking an Admin Service Specialist to serve as the first point of contact for Ophthalmology Administration, ensuring access to services during operating hours. The role provides support to the Chair, Administrator, and Associate Administrator, handling assignments professionally, timely, and confidentially.

The position involves administrative/secretarial duties for the department, including budget monitoring, accounts processing, vendor