Administrative Staff Specialist- Ophthalmology- Onsite

Virginia Commonwealth University Health; Richmond (VA); Sur place; USD 32 000 - 49 000; Plein temps

Résumé du poste

Virginia Commonwealth University Health is seeking an Administrative Staff Specialist for Ophthalmology. The role supports the Chair, Administrator, and Associate Administrator with confidential, timely administrative tasks.

The position handles calendar management, travel arrangements, budgeting support, and coordination of office operations in a fast-paced environment. A High School Diploma is required, with an Associate degree preferred; minimum four years of secretarial experience is

Qualifications

• Minimum of four (4) years of secretarial/administrative work experience in an office setting.
• Experience with Microsoft Office applications and e-mail/calendar.
• Strong organizational and communication skills.

Responsabilités

• Coordinating recruitment activities and scheduling interviews with applicants.
• Performing daily administrative tasks with minimal supervision.
• Managing multiple calendars and travel arrangements for faculty.
• Ordering supplies/equipment and arranging for repairs as needed.
• Providing orientation for new faculty members and assisting staff.

Connaissances

Secretarial experience

Office administration

Calendar management

Customer service

Formation

High School Diploma or equivalent

Associate Degree in Business/Accounting or related field

Outils

Microsoft Office

Email/calendar

Description du poste

Administrative Staff Specialist- Ophthalmology- Onsite### Administrative Staff Specialist- Ophthalmology- OnsiteApply: Richmond, VA: Full time: Posted Today: R47276The Admin Service Specialist serves as the first point of contact for Ophthalmology Administration ensuring that individuals have access to our services during normal operating hours. The Admin Services Specialist provides support to the Chair, Administrator, and Associate Administrator, ensuring that all administrative assignments are carried out in a professional, timely and confidential manner. The Administrative Staff Specialist performs administrative/secretarial functions for the Department that include assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors; keeping personnel files in accordance with JCAHO expectations; ordering supplies/equipment and reporting hazards to the appropriate department. This job assists with scheduling appointments, registering patients, resolving patient disputes and answering the telephone. This job verifies insurance but not limited to obtaining referrals and authorization and stays abreast of insurance policies and changes. This job also keeps abreast of Hospital and HR policies as they are implemented. The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed. The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department. This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with the health care team and other support staff.Licensure, Certification, or Registration Requirements for Hire: N/ALicensure, Certification, or Registration Requirements for continued employment: N/AExperience REQUIRED:Minimum of four (4) years of previous secretarial/administrative work experience in an office settingPrevious experience with Microsoft Office applications and e-mail/calendaringExperience PREFERRED:Five (5) years of previous secretarial/administrative work experience in an office settingPrevious experience in an academic health care settingEducation/training REQUIRED:High School Diploma or equivalentEducation/training PREFERRED:Associate Degree in Business, Accounting or related field from an accredited programIndependent action(s) required:Coordinates recruitment activities and scheduling of interviews with applicants.Performs daily activities with minimal supervision.Ability to work in a fast pace environment; proactively resolve problems with minimal supervision.Provide new faculty member orientation.Manage multiple physician calendars and appointments.Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members.Orders supplies/equipment.Arranges for the repair and maintenance of office equipmentSupervisory responsibilities (if applicable): N/AAdditional position requirements: Work schedule may change based on Department needsAge Specific groups served: AllPhysical Requirements (includes use of assistance devices as appropriate):Physical: Lifting less than 20 lbs. Lifting 20-50 lbs.Activities: Prolonged standingMental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinkingEmotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, changeThe Admin Service Specialist serves as the first point of contact for Ophthalmology Administration ensuring that individuals have access to our services during normal operating hours. The Admin Services Specialist provides support to the Chair, Administrator, and Associate Administrator, ensuring that all administrative assignments are carried out in a professional, timely and confidential manner.Compensation Range$23.18 - $35.92Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications. DaysEEO Employer/Disabled/Protected Veteran