Operations Support & Logistics Specialist

Automatic Systems Co.; Saint Paul (MN); On-site; USD 37,000 - 42,000; Full time

Benefits offered by this job

Health insurance

401(k)

Dental insurance

Life insurance

Paid time off

Vision insurance

Job summary

Automatic Systems Company in Minnesota is seeking a highly organized Operations Support Specialist to provide administrative and operational support across multiple areas of the business. The role collaborates with service, operations, purchasing, and documentation teams to handle shipping, invoicing, inventory, and ERP transactions in a fast-paced setting.

The ideal candidate is dependable, adaptable, and detail-oriented, with strong communication skills and a team-first attitude.

Qualifications

• High school diploma or equivalent required; an associate or bachelor’s degree in business administration, project management, or a related field is preferred.
• 2-3 years of experience in an administrative, project coordinator, or support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PDF editors).
• Good communication and interpersonal skills with the ability to interact professionally with co-workers, & management.
• Must be able to handle multiple tasks, have excellent attention to detail, and be willing and able to learn new technologies quickly.

Responsibilities

• Answer incoming calls and route within the company.
• Process incoming and outgoing shipments.
• Process service invoicing, warranty claims, and RMAs under the direction of service managers and purchasing.
• Process inventory transfers and project material staging/kitting.
• Return parts from field service group to inventory.
• Inventory management including monitoring and maintaining inventory levels.
• Assist documentation group in compiling submittals and O&M’s.
• Assist operations with processing of purchase orders and invoicing in company ERP.
• Demonstrate flexibility and a team-first approach by stepping in to support operational needs, special projects, and other priorities as needed.

Skills

MS Office proficiency

Communication skills

Multitasking

Detail oriented

Team player

Education

Associate or Bachelor's degree in business administration / related field

Tools

ERP systems

CRM systems

Job description

Automatic Systems Company in Minnesota is seeking a highly organized Operations Support Specialist to provide administrative and operational support across multiple areas of the business. The role collaborates with service, operations, purchasing, and documentation teams to handle shipping, invoicing, inventory, and ERP transactions in a fast-paced setting.

The ideal candidate is dependable, adaptable, and detail-oriented, with strong communication skills and a team-first attitude.