Operations Support Specialist

Automatic Systems Co.; Saint Paul (MN); On-site; USD 37,000 - 42,000; Full time

Benefits offered by this job

Health insurance

401(k)

Dental insurance

Life insurance

Paid time off

Vision insurance

Job summary

Automatic Systems Company in Minnesota is seeking a highly organized Operations Support Specialist to provide administrative and operational support across multiple areas of the business. The role collaborates with service, operations, purchasing, and documentation teams to handle shipping, invoicing, inventory, and ERP transactions in a fast-paced setting.

The ideal candidate is dependable, adaptable, and detail-oriented, with strong communication skills and a team-first attitude.

Qualifications

• High school diploma or equivalent required; an associate or bachelor’s degree in business administration, project management, or a related field is preferred.
• 2-3 years of experience in an administrative, project coordinator, or support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PDF editors).
• Good communication and interpersonal skills with the ability to interact professionally with co-workers, & management.
• Must be able to handle multiple tasks, have excellent attention to detail, and be willing and able to learn new technologies quickly.

Responsibilities

• Answer incoming calls and route within the company.
• Process incoming and outgoing shipments.
• Process service invoicing, warranty claims, and RMAs under the direction of service managers and purchasing.
• Process inventory transfers and project material staging/kitting.
• Return parts from field service group to inventory.
• Inventory management including monitoring and maintaining inventory levels.
• Assist documentation group in compiling submittals and O&M’s.
• Assist operations with processing of purchase orders and invoicing in company ERP.
• Demonstrate flexibility and a team-first approach by stepping in to support operational needs, special projects, and other priorities as needed.

Skills

MS Office proficiency

Communication skills

Multitasking

Detail oriented

Team player

Education

Associate or Bachelor's degree in business administration / related field

Tools

ERP systems

CRM systems

Job description

Company Summary

Since 1967 Automatic Systems Company is an Industry Leading provider of water, wastewater, and industrial controls with a proven history of innovation and excellence. Our experienced sales staff, programmers, technicians, and project engineers are here to serve you.

Company Summary

Since 1967 Automatic Systems Company is an Industry Leading provider of water, wastewater, and industrial controls with a proven history of innovation and excellence. Our experienced sales staff, programmers, technicians, and project engineers are here to serve you.

Position Summary

We are seeking a highly organized, detail-oriented Operations Support Specialist to provide administrative and operational support across multiple areas of the business. This position works closely with service, operations, purchasing, and documentation teams to support daily activities related to shipping, invoicing, inventory, documentation, and ERP transactions. The ideal candidate is dependable, adaptable, and comfortable balancing a variety of responsibilities in a fast-paced environment. Success in this role requires strong attention to detail, effective communication, self motivated, and a team-first approach with a willingness to step in wherever needed to support the organization.

Key Duties And Essential Functions

• Answer incoming calls and route within the company.
• Process incoming and outgoing shipments.
• Process service invoicing, warranty claims, and RMAs under the direction of service managers and purchasing.
• Process inventory transfers and project material staging/kitting.
• Return parts from field service group to inventory.
• Inventory management including monitoring and maintaining inventory levels.
• Assist documentation group in compiling submittals and O&M’s.
• Assist operations with processing of purchase orders and invoicing in company ERP.
• Demonstrate flexibility and a team-first approach by stepping in to support operational needs, special projects, and other priorities as needed.

Supervisory Responsibilities

• None

Required Qualifications

• High school diploma or equivalent required; an associate or bachelor’s degree in business administration, project management, or a related field is preferred.
• 2-3 years of experience in an administrative, project coordinator, or support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PDF editors).
• Good communication and interpersonal skills with the ability to interact professionally with co-workers, & management.
• Must be able to handle multiple tasks, have excellent attention to detail, and be willing and able to learn new technologies quickly.

Preferred Qualifications

• Experience working with ERP and CRM systems

Compensation

$27.12 - $30.51 per hour, based on experience and qualifications

Physical Demands And Work Environment

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee must occasionally lift and/or move up to 40-50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Standard office environment. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is minimal.

Benefits

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.

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