Operations Support Associate-Facilities Administration

UT Health Sciences; Memphis (TN); On-site; USD 33,000 - 44,000; Full time

Job summary

UT Health Sciences is seeking an Operations Support Associate to provide administrative, logistical, and operational support to ensure daily processes run smoothly. Responsibilities include scheduling, documentation, data entry, and cross-team coordination to support project workflows.

The role involves entering and maintaining records in Dash/Oracle, processing invoices and purchase orders, and preparing internal leadership reports. Occasional evening work may be required.

Qualifications

• Two years' administrative or operational experience.
• High School Diploma or GED required.
• Experience with financial data entry and records.

Responsibilities

• Scheduling, filing, document preparation, and correspondence support.
• Enter, update, and maintain records in Dash/Oracle and spreadsheets.
• Verify data accuracy, completeness, and compliance with university standards.
• Maintain organized digital and physical filing systems.
• Enter purchases for approval and payment; assist with ledgers and invoices reconciliation.
• Coordinate with trade supervisors, vendors, and business office to resolve requests.
• Assist with key returns and deliveries and ensure proper tracking.
• Prepare and distribute internal reports for leadership review.
• Perform other duties as assigned.

Skills

Microsoft Office

Financial systems

Interpersonal skills

Communication

Confidentiality

Attention to detail

Education

High School Diploma or GED

Associate’s Degree in lieu of experience

Tools

Dash/Oracle systems

Excel

Job description

Job Summary/Essential Job Functions

The Operations Support Associate provides administrative, logistical, and operational support to ensure that daily business processes run smoothly. This position assists with scheduling, documentation, and data entry. This position helps coordinate communication across teams and departments, supports project workflows, and ensures smooth execution of operational tasks.

Job Description

Market Range: 05

Hiring Salary: $18.54/Hourly

Job Summary/Essential Job Functions

The Operations Support Associate provides administrative, logistical, and operational support to ensure that daily business processes run smoothly. This position assists with scheduling, documentation, and data entry. This position helps coordinate communication across teams and departments, supports project workflows, and ensures smooth execution of operational tasks.

Responsibilities

• Provides administrative support including scheduling, filing, document preparation, and correspondence.
• Enters, updates, and maintains accurate records in Dash/Oracle systems as well as spreadsheets.
• Verifies and cross-checks data for accuracy, completeness, and compliance with university standards.
• Maintains organized digital and physical filing systems to ensure efficient record retrieval.
• Ensures purchases are accurately entered for approval and payment and assists with reconciling ledgers and invoices.
• Serves as a liaison between trade supervisors, vendors, and the business office to ensure smooth workflow and timely resolution of requests.
• Assists with key returns and deliveries to ensure proper tracking and documentation.
• Assists with processing invoices, purchase orders, expense reimbursements, and other financial documentation.
• Prepares and distributes internal reports for leadership review.
• Performs other duties as assigned.

Qualifications

MINIMUM REQUIREMENTS:

Education

High School Diploma or GED. (TRANSCRIPT REQUIRED)

Experience

Two (2) years of experience; OR Associate’s Degree in lieu of experience.

Knowledge, Skills, And Abilities

• Proficiency in financial systems.
• Superior proficiency in Microsoft Office: Outlook, Word, PowerPoint, and Excel.
• Excellent interpersonal, oral and written communication skills.
• Ability to prioritize work and maintain confidentiality.
• Ability to work independently as well as collaboratively.
• Skill in developing correspondence and proofreading for accuracy with high attention to details.

Work Schedule

This position may occasionally be required to work evenings.