Operations Support Associate-Facilities Administration

University of Tennessee; Memphis (TN); On-site; USD 15,000 - 26,000; Full time

Job summary

The University of Tennessee Memphis campus seeks an Operations Support Associate to provide administrative, logistical, and operational support to keep daily processes running smoothly. You will help with scheduling, documentation, data entry, and cross-team coordination, ensuring timely completion of tasks.

Key duties include maintaining records in Dash/Oracle and spreadsheets, assisting with invoices and payments, and generating leadership reports.

Qualifications

• High School Diploma or GED (transcript required).
• Two years of experience; or an Associate's Degree in lieu of experience.
• Proficiency in financial systems.
• Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Excel).
• Excellent interpersonal, oral and written communication; ability to maintain confidentiality.

Responsibilities

• Provide administrative support including scheduling, filing, document preparation, and correspondence.
• Enter, update, and maintain records in Dash/Oracle systems and spreadsheets.
• Verify data accuracy and compliance with university standards.
• Maintain organized filing systems for efficient retrieval of records.
• Assist with processing invoices, purchase orders, and other financial docs; support reporting.

Skills

Microsoft Office proficiency

Communication skills

Confidentiality

Independent work

Team collaboration

Education

High School Diploma or GED

Tools

Dash/Oracle

Excel

Outlook

Word

PowerPoint

Job description

Market Range: 05

Hiring Salary: $18.54/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:

The Operations Support Associate provides administrative, logistical, and operational support to ensure that daily business processes run smoothly. This position assists with scheduling, documentation, and data entry. This position helps coordinate communication across teams and departments, supports project workflows, and ensures smooth execution of operational tasks.

• Provides administrative support including scheduling, filing, document preparation, and correspondence.
• Enters, updates, and maintains accurate records in Dash/Oracle systems as well as spreadsheets.
• Verifies and cross-checks data for accuracy, completeness, and compliance with university standards.
• Maintains organized digital and physical filing systems to ensure efficient record retrieval.
• Ensures purchases are accurately entered for approval and payment and assists with reconciling ledgers and invoices.
• Serves as a liaison between trade supervisors, vendors, and the business office to ensure smooth workflow and timely resolution of requests.
• Assists with key returns and deliveries to ensure proper tracking and documentation.
• Assists with processing invoices, purchase orders, expense reimbursements, and other financial documentation.
• Prepares and distributes internal reports for leadership review.
• Performs other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION:

High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE:

Two (2) years of experience; OR Associate's Degree in lieu of experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency in financial systems.
• Superior proficiency in Microsoft Office: Outlook, Word, PowerPoint, and Excel.
• Excellent interpersonal, oral and written communication skills.
• Ability to prioritize work and maintain confidentiality.
• Ability to work independently as well as collaboratively.
• Skill in developing correspondence and proofreading for accuracy with high attention to details.

WORK SCHEDULE :

This position may occasionally be required to work evenings.