Operations Support Administrator

Aecom; Questa (NM); On-site; USD 42,000 - 64,000; Full time

Job summary

AECOM is seeking an organized and proactive Administrative Assistant to provide essential field and office support for operations and maintenance teams. This role coordinates administrative activities that keep daily operations running efficiently and supports operators, electricians, and maintenance personnel.

The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational and communication skills, and can manage multiple priorities while supporting a diverse

Qualifications

• Proven administrative support experience in field operations or maintenance environments.
• Strong MS Office skills (Outlook, Excel, Word, Teams) required.
• Preferred: Associate degree in Business Admin or related field.
• Experience with work orders, procurement, and vendor coordination.

Responsibilities

• Provide administrative support to field operations and maintenance teams.
• Coordinate schedules, travel, and meetings.
• Process work orders and track service requests.
• Assist with purchasing, requisitions, POs, and invoicing.
• Maintain organized records and documentation.
• Support onboarding and training for field personnel.
• Communicate operational updates to field staff.
• Prepare reports, presentations, and correspondence.
• Monitor inventories and coordinate replenishment.
• Enter and verify data in company systems.
• Respond professionally to internal and external inquiries.
• Perform additional admin duties as needed.

Skills

Microsoft Office Suite

Communication skills

Education

Associate degree in Business Administration or related field

High School Diploma or GED

Tools

Maintenance management systems

Purchasing systems

Job description

AECOM is seeking an organized and proactive Administrative Assistant to provide essential field and office support for operations and maintenance teams. This role coordinates administrative activities that keep daily operations running efficiently and supports operators, electricians, and maintenance personnel.

The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational and communication skills, and can manage multiple priorities while supporting a diverse