Administrative Assistant

Aecom; Questa (NM); On-site; USD 42,000 - 64,000; Full time

Job summary

AECOM is seeking an organized and proactive Administrative Assistant to provide essential field and office support for operations and maintenance teams. This role coordinates administrative activities that keep daily operations running efficiently and supports operators, electricians, and maintenance personnel.

The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational and communication skills, and can manage multiple priorities while supporting a diverse

Qualifications

• Proven administrative support experience in field operations or maintenance environments.
• Strong MS Office skills (Outlook, Excel, Word, Teams) required.
• Preferred: Associate degree in Business Admin or related field.
• Experience with work orders, procurement, and vendor coordination.

Responsibilities

• Provide administrative support to field operations and maintenance teams.
• Coordinate schedules, travel, and meetings.
• Process work orders and track service requests.
• Assist with purchasing, requisitions, POs, and invoicing.
• Maintain organized records and documentation.
• Support onboarding and training for field personnel.
• Communicate operational updates to field staff.
• Prepare reports, presentations, and correspondence.
• Monitor inventories and coordinate replenishment.
• Enter and verify data in company systems.
• Respond professionally to internal and external inquiries.
• Perform additional admin duties as needed.

Skills

Microsoft Office Suite

Communication skills

Education

Associate degree in Business Administration or related field

High School Diploma or GED

Tools

Maintenance management systems

Purchasing systems

Job description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking an organized and proactive Administrative Assistant to provide essential field and office support for operations and maintenance teams. This role serves as a key resource supporting equipment operators, electricians, and maintenance personnel by coordinating administrative activities that keep daily operations running efficiently. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational and communication skills, and be comfortable managing multiple priorities while supporting a diverse workforce.

Key Responsibilities

• Provide administrative support to field operations, maintenance, and technical personnel.
• Coordinate schedules, calendars, meetings, and travel arrangements as needed.
• Process and track work orders, service requests, and maintenance documentation.
• Assist with purchasing activities, including requisitions, purchase orders, invoice tracking, and vendor coordination.
• Maintain organized records, files, reports, and documentation in accordance with company procedures.
• Support workforce scheduling and assist with communicating operational updates to field personnel.
• Prepare correspondence, reports, presentations, and other business documents.
• Monitor office and field supply inventories and coordinate replenishment activities.
• Enter, maintain, and verify data within various company systems and databases.
• Respond to internal and external inquiries in a professional and timely manner.
• Coordinate onboarding, training schedules, and administrative activities for field personnel as required.
• Perform additional administrative duties to support operational and maintenance activities.

Qualifications

Minimum Requirements

• High School Diploma or GED and 2 years of administrative support experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications

• Associate degree in Business Administration, Office Administration, or a related field.
• 4+ years of experience providing administrative support in an operations, maintenance, industrial, utility, construction, manufacturing, or field services environment.
• Experience processing work orders and supporting maintenance management systems.
• Experience with purchasing, procurement processes, and vendor coordination.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Demonstrated ability to coordinate multiple priorities, manage schedules, and maintain accurate records in a fast-paced environment.
• Strong written and verbal communication skills with the ability to interact effectively with field and office personnel.

Additional Information

• This position is not eligible for employment visa sponsorship. The company will not provide sponsorship for this role now or in the future. Candidates must be legally authorized to work in the United States without current or future sponsorship.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.