Operations Specialist: Training, Invoicing & Data Compliance

Toshiba Corporation; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Toshiba Corporation in Houston seeks an Operations Specialist to provide administrative and operational support for Field Service Operations. You will coordinate documentation reviews, assist invoicing, and maintain training records to ensure data accuracy and compliance across multiple systems.

You will track technician qualifications, update records, and support service administration activities, contributing to efficient processes and reliable service delivery.

Qualifications

• 0–2 years of experience in administrative support, operations support, service administration, or related functions.
• Experience supporting field service, industrial equipment, or data centers preferred.
• Experience with ERP/CRM systems and Microsoft Office is preferred.

Responsibilities

• Review ASP documentation for completeness, accuracy, and compliance with company requirements.
• Support invoicing processes by validating documentation and tracking status.
• Maintain technician training records and qualification data in Oracle, Salesforce, and LMS.
• Track certifications, licenses, safety training, and qualification expirations.
• Coordinate enrollment in internal and external training programs.
• Create, maintain, and audit service operation records and reports.

Skills

Attention to Detail

Customer Focus

Planning and Organizing

Communication

Data Accuracy

Education

Bachelor's degree

Associate degree in business

Tools

Oracle

Salesforce

ERP

CRM

Microsoft Office

Job description

Toshiba Corporation in Houston seeks an Operations Specialist to provide administrative and operational support for Field Service Operations. You will coordinate documentation reviews, assist invoicing, and maintain training records to ensure data accuracy and compliance across multiple systems.

You will track technician qualifications, update records, and support service administration activities, contributing to efficient processes and reliable service delivery.