Operations Specialist

Ultimate Staffing; Fenton (MO); On-site; USD 36,000 - 54,000; Full time

Job summary

Ultimate Staffing in Missouri is seeking an Operations Specialist for Contract Administration to join a fast-paced, detail-driven team. You will handle contract entries, document indexing, and customer communications with accuracy and care.

Ideal candidates have 1–2 years in admin or customer service, strong typing, and proficiency with MS Office. This role emphasizes organization, reliability, and a proactive, solution-focused attitude.

Qualifications

• 1–2 years of experience in administrative support, customer service, data entry, or call center environments.
• Typing speed of 20+ WPM.
• Working knowledge of Microsoft Office and Outlook.
• Strong attention to detail and follow-through.
• Eagerness to learn and grow.
• Reliable, goal-oriented, and accountable.

Responsibilities

• Process and enter contract information with speed and accuracy
• Scan, organize, and index documents to keep records clean and accessible
• Review cancellation requests and ensure all required documentation is received
• Communicate with customers and business partners via phone and email to resolve missing information
• Manage inbound calls with professionalism, empathy, and a solutions-focused mindset
• Document interactions and maintain accurate records
• Support departmental productivity goals while delivering a top-tier customer experience
• Jump in where needed and help support various administrative and operational functions

Skills

Detail-oriented

Customer service experience

Tools

Microsoft Office

Outlook

Job description

Operations Specialist, Contract Administration

Fast-Paced. Detail-Driven. Customer-Focused.

Are you the person who catches the tiny details others miss? Do you love keeping things organized, solving problems, and helping customers while juggling multiple priorities? If so, we want to meet you.

We're looking for an Operations Specialist who thrives in a fast-moving environment where accuracy, efficiency, and outstanding customer service are everything. You'll be the behind-the-scenes powerhouse ensuring contracts are processed correctly, cancellations move smoothly, and customers receive exceptional support every step of the way.

What You'll Be Doing

• Process and enter contract information with speed and accuracy
• Scan, organize, and index documents to keep records clean and accessible
• Review cancellation requests and ensure all required documentation is received
• Communicate with customers and business partners via phone and email to resolve missing information
• Manage inbound calls with professionalism, empathy, and a solutions-focused mindset
• Document interactions and maintain accurate records
• Support departmental productivity goals while delivering a top-tier customer experience
• Jump in where needed and help support various administrative and operational functions

What Makes You a Great Fit

• Detail-oriented and highly organized
• Comfortable working with data, documents, and multiple systems
• Strong communicator who enjoys helping people
• Self-starter with a positive, "let's get it done" attitude
• Team player who takes pride in doing quality work
• Able to multitask while maintaining accuracy

What We're Looking For

• 1-2 years of experience in administrative support, customer service, data entry, or call center environments
• Typing speed of 20+ WPM
• Working knowledge of Microsoft Office and Outlook
• Strong attention to detail and follow-through
• Eagerness to learn and grow
• Reliable, goal-oriented, and accountable

Why You'll Love It Here

You'll join a collaborative team where your attention to detail matters, your customer service skills shine, and your contributions directly impact operational success. If you're looking for a role that blends administration, customer interaction, problem-solving, and career growth, this could be your next great opportunity.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.