Operations & Security Admin Specialist

FirstService Residential; Bal Harbour Village (FL); On-site; USD 37,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

401k with company match

Paid holidays

Job summary

FirstService Residential is seeking an administrative professional to support the Operations department in Bal Harbour Village, FL. The role covers IT, Purchasing, Operations, and Banking support, with emphasis on communications, scheduling, and document preparation.

The successful candidate will manage calendars, assist with mailings and billings, and support management with presentations and reports, while upholding high ethical and professional standards in a fast-paced office.

Qualifications

• Associate degree in business or related field and 2–3 years of administrative experience.
• Excellent customer service skills and strong written and verbal communication.
• Proficiency in Windows and Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information and meet deadlines.

Responsibilities

• Provide administrative support to the Operations department and Management.
• Handle calls/voicemails and reroute as needed, arrange callbacks.
• Manage calendars, meetings, conferences, and prepare materials.
• Prepare reports, correspondence, and presentations as required.
• Assist IT, Purchasing, Operations, and Banking teams to achieve objectives.

Skills

Customer service

Communication

Multitasking

Microsoft Office

Attentive to detail

Education

Associate degree in business or related field

Tools

Windows

Excel

Word

PowerPoint

Outlook

Job description

FirstService Residential is seeking an administrative professional to support the Operations department in Bal Harbour Village, FL. The role covers IT, Purchasing, Operations, and Banking support, with emphasis on communications, scheduling, and document preparation.

The successful candidate will manage calendars, assist with mailings and billings, and support management with presentations and reports, while upholding high ethical and professional standards in a fast-paced office.