Operations Admin & Coordination Specialist

FirstService Residential; Town of Florida (NY); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical plans

Dental

Vision

Time off benefits

401k with company match

Job summary

FirstService Residential in New York is seeking an administrative professional to provide support to the Operations department, including IT, Purchasing, Operations and Banking. You will manage calls, mailings, calendars, and prepare reports.

The ideal candidate has an Associate degree in business and 2–3 years of admin experience, excels in customer service, and is proficient in Windows and MS Office; this full-time role offers comprehensive benefits and opportunities to work with a

Qualifications

• Associate degree in business or related field; 2–3 years administrative experience.
• Excellent customer service skills.
• Strong verbal and written communication; detail oriented and organized.
• Proficiency in Windows and Microsoft Office (Word, Excel, PowerPoint, Visio, Outlook).
• Ability to work with confidential information and meet deadlines.

Responsibilities

• Provide administrative support to Operations and Management; handle calls and route to appropriate area.
• Handle mailings, billing, and track office supplies for all A/R offices.
• Prepare letters and presentations; obtain management signature and approvals.
• Manage calendars; arrange meetings and conferences; prepare materials.
• Operations Help Desk support; assist team to meet goals and objectives.
• Prepare reports, correspondence, and financial data.
• Attend staff meetings and ensure follow-up on actions.
• Support special projects and maintain confidentiality.

Skills

Customer service

Communication

Organizational skills

MS Office

Time management

Teamwork

Confidentiality

Problem solving

Education

Associate degree in business or related field

Tools

Windows

Word

Excel

PowerPoint

Visio

Outlook

Job description

FirstService Residential in New York is seeking an administrative professional to provide support to the Operations department, including IT, Purchasing, Operations and Banking. You will manage calls, mailings, calendars, and prepare reports.

The ideal candidate has an Associate degree in business and 2–3 years of admin experience, excels in customer service, and is proficient in Windows and MS Office; this full-time role offers comprehensive benefits and opportunities to work with a