Operations & Proposals Coordinator - Accessibility

Partner-Engineering-and-Science,-Inc; Irvine (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Vacation time

Sick time

401(k) plan with company match

Job summary

Partner Engineering & Science, Inc. is seeking a Business Services Coordinator to support the Accessibility Practice, coordinating proposals, intake, and project tracking from our Irvine office.

You will serve internal teams and ensure complete information flows to enable timely project execution. Ideal candidates have experience in business services or project coordination, strong organization, and proficiency with Microsoft 365.

Qualifications

• Experience in business services, project coordination, proposal coordination, operations, or a similar support role.
• Ability to manage multiple requests, deadlines, and follow-ups in a high-volume environment.
• Strong organizational skills and attention to detail.
• Clear and professional written and verbal communication.
• Ability to identify missing information, follow through consistently, and elevate appropriately.
• Comfort working with relationship managers, project managers, technical professionals, and cross-functional teams.
• Proficiency with Microsoft 365 applications and the ability to learn internal proposal, project, and tracking systems.
• Sound judgment when handling client-sensitive information, competing priorities, and incomplete requests.

Responsibilities

• Serve as the primary contact for accessibility service requests from internal teams.
• Prepare and coordinate quotes and proposals using templates and fee guidelines.
• Track incoming requests, proposal status, deadlines, fees, and follow-up activities.
• Collect, verify, and maintain required project intake information.
• Follow up on missing information and ensure requests are complete before routing.
• Coordinate project intake and provide assignment teams with accurate request details.
• Maintain visibility of proposal activity, workloads, deadlines, and project status.
• Escalate scope, fee, schedule, staffing, or technical questions to practice leadership.
• Support consistent workflows and efficient project assignment processes.
• The position does not perform technical accessibility assessments or override workload decisions.

Skills

Business services

Project coordination

Proposal coordination

Operations

Multitasking

Organizational skills

Communication

Microsoft 365

Tools

Microsoft 365

Job description

Partner Engineering & Science, Inc. is seeking a Business Services Coordinator to support the Accessibility Practice, coordinating proposals, intake, and project tracking from our Irvine office.

You will serve internal teams and ensure complete information flows to enable timely project execution. Ideal candidates have experience in business services or project coordination, strong organization, and proficiency with Microsoft 365.