Operations & Proposals Specialist: Scheduling & Billing

ADVANCED INFRASTRUCTURE DESIGN; Haines Corner (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

ADVANCED INFRASTRUCTURE DESIGN is seeking an Operations & Proposal Coordinator to act as the central hub of our office, coordinating with clients, supporting field operations, preparing proposals, and ensuring jobs are set up accurately and on time.

The ideal candidate will be detail-oriented, capable of juggling multiple priorities, and quickly learn the basics of the traffic-control business. Prior experience in construction or utilities is preferred.

Qualifications

• Must have basic working knowledge of Excel, Word and emails.
• Detail-oriented and highly organized with multiple priorities.
• Experience in traffic-control, construction, utilities or related fields preferred.
• Ability to coordinate with clients, field staff and government agencies.

Responsibilities

• Serve as the primary point of contact for clients, contractors, and government agencies.
• Respond to calls and emails promptly and professionally.
• Gather job requirements and clarify expectations.
• Send proposals and track bid status.
• Maintain a reliable, positive company presence.

Skills

Strong communication

MS Office basics

Highly organized

Time management

Team coordination

Email proficiency

Industry terminology

Tools

Excel

Word

Email

Job description

ADVANCED INFRASTRUCTURE DESIGN is seeking an Operations & Proposal Coordinator to act as the central hub of our office, coordinating with clients, supporting field operations, preparing proposals, and ensuring jobs are set up accurately and on time.

The ideal candidate will be detail-oriented, capable of juggling multiple priorities, and quickly learn the basics of the traffic-control business. Prior experience in construction or utilities is preferred.