Operations & Projects Admin Coordinator

MillerWorks; Tallahassee (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

MillerWorks in Tallahassee, FL is seeking an Administrative Coordinator to provide advanced administrative and operational support across departments. The role manages processes, coordinates deadlines, maintains records, and supports communication and follow-up to keep projects on track.

You will assist with accounting tasks, timekeeping, and prepare professional documents while upholding MillerWorks' core values of accuracy, dependability, and service excellence in a fast-paced office

Qualifications

• High school diploma or equivalent.
• Minimum 4 years in administrative, clerical, customer service, accounting support, or related office experience.
• Proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple assignments and deadlines with limited supervision.
• Positive, customer-focused attitude aligned with company values.

Responsibilities

• Provide advanced administrative and operational support to managers, departments, and company leadership as assigned.
• Coordinate assigned administrative processes and projects from initiation through completion, including tracking deadlines and maintaining documentation.
• Assist with billing support, invoice documentation, data entry, records maintenance, and coordination with accounting personnel.
• Provide timekeeping support, including reviewing time records and coordinating payroll changes.
• Prepare, review, organize, and maintain professional correspondence, reports, spreadsheets, presentations, and forms.
• Coordinate meetings, scheduling, materials, notes, and follow-up.
• Maintain organized digital and paper records, including confidential documents.
• Coordinate licenses, registrations, certifications, renewals, Certificates of Insurance, and other documentation.
• Communicate with employees, customers, vendors, governmental agencies, and other contacts to obtain information and resolve matters.
• Assist with contracts, agreements, and corporate records; research administrative matters as assigned.

Skills

Administrative coordination

Time management

Communication

Confidentiality

Multitasking

Attention to detail

Education

High school diploma

Associate’s degree in business administration

Tools

Foundation Software

Microsoft Office Suite

Job description

MillerWorks in Tallahassee, FL is seeking an Administrative Coordinator to provide advanced administrative and operational support across departments. The role manages processes, coordinates deadlines, maintains records, and supports communication and follow-up to keep projects on track.

You will assist with accounting tasks, timekeeping, and prepare professional documents while upholding MillerWorks' core values of accuracy, dependability, and service excellence in a fast-paced office