Media Ops & Onboarding Coordinator

The Zimmerman Agency; Tallahassee (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

The Zimmerman Agency in Tallahassee, FL seeks an Administrative Coordinator to provide essential administrative, documentation, and financial-tracking support to the Media Department. You will manage onboarding, maintain project records, and assist with invoices and reconciliations.

This role emphasizes organization, attention to detail, and proactive follow-through to keep projects on schedule and docs properly archived, enabling planners and buyers to focus on campaign strategy.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and time-management skills.
• Proficiency in Excel, Outlook, Teams, and MS Office.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Coordinate onboarding requirements for clients, vendors, and partners.
• Maintain project documentation, trackers, and files.
• Track estimates, invoices, and payment status.
• Support reconciliations with accounting.
• Coordinate administrative communication between Media, Accounting, and partners.
• Schedule meetings and maintain shared resources.

Skills

Organization

Time management

Attention to detail

Microsoft Excel

Microsoft Outlook

Communication skills

Independent work

Education

High school diploma

Associate's degree

Tools

Microsoft Office suite

Excel

Outlook

Teams

Job description

The Zimmerman Agency in Tallahassee, FL seeks an Administrative Coordinator to provide essential administrative, documentation, and financial-tracking support to the Media Department. You will manage onboarding, maintain project records, and assist with invoices and reconciliations.

This role emphasizes organization, attention to detail, and proactive follow-through to keep projects on schedule and docs properly archived, enabling planners and buyers to focus on campaign strategy.