Executive Administrative Assistant

Miller Electric Company; Jacksonville (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical & Dental

401k with company matching

Vision plans

Disability Insurance

Life Insurance

Flexible Spending Accounts

Travel Accident Insurance

Paid Vacation & Holidays

Tuition Reimbursement Program

College Coach Services

Job summary

Miller Electric Company is seeking an Executive Administrative Assistant to support the Group President for all Florida operations. The role focuses on efficient day-to-day executive support, meticulous scheduling, and well-prepared meetings.

The ideal candidate is highly organized, proactive, and capable of managing competing priorities with discretion. You will serve as a key liaison across internal teams and external partners while handling confidential information with professionalism.

Qualifications

• Proven experience as an administrative assistant or executive support role, preferably supporting senior leadership
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor with the ability to interact effectively at all levels of the organization
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Ability to work independently, anticipate needs, and exercise sound judgment
• High school diploma
• Ability to maintain a high level of trust and confidentiality with sensitive items
• Positive attitude and the ability to work with and learn from others
• Effectively communicate with both internal and external customers
• Agility in computer software

Responsibilities

• Manage and coordinate the Group President’s calendar, including scheduling internal and external meetings across multiple Florida locations
• Organize and prioritize daily schedules to ensure optimal use of executive time
• Prepare, compile, and distribute documents, reports, presentations, and agendas in advance of meetings
• Attend meetings as requested to take notes, capture action items, and distribute follow-up summaries
• Coordinate travel arrangements, including flights, lodging, transportation, and itineraries
• Serve as a point of contact between the Group President and internal teams, leadership, and external partners
• Assist with organizing leadership meetings, site visits, and special events
• Maintain accurate records, files, and correspondence in an organized and accessible manner
• Handle confidential and sensitive information with professionalism and discretion
• Provide general administrative support and assist with special projects as needed

Skills

Organizational skills

Time management

Communication

Independent work

Judgment

Software proficiency

Education

High School Diploma

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

About Us

We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.

Job Summary

Executive Administrative Assistant– Join the Miller Team

Are you looking for a rewarding career as an Executive Administrative Assistant?

Do you thrive in a team-focused environment where serving others is at the heart of what you do? If so, you may have just found your ideal opportunity.

Fornearly 90years,Miller Electric Companyhas been a proud signatory contractor with the IBEW, employing the most experienced and highly trained workforce in the industry. Our success is rooted in our core values—trust, collaboration, safety, quality, community, and stewardship—and in how we bring these values to life every day.

We areseekinga highly organized, proactive, and detail-orientedAdministrative Assistantto support the Group President for all Florida operations. This role is critical to ensuring efficient day-to-day executive support, seamless scheduling, and well-prepared meetings. The ideal candidate is a strong communicator who cananticipateneeds, manage competing priorities, and handle confidential information with discretion.

Benefits

• Medical and Dental (100% of the premium covered by Miller Electric)
• 401k retirement with company matching
• Vision plans
• Disability Insurance
• Basic and Supplemental Life Insurance
• Flexible Spending Accounts
• Travel Accident Insurance
• Disability Insurance
• Paid Vacation & Holidays
• Tuition Reimbursement Program
• College Coach Services

Essential Duties & Responsibilities

• Manage and coordinate the Group President’s calendar, including scheduling internal and external meetings across multiple Florida locations
• Organize and prioritize daily schedules to ensureoptimaluse of executive time
• Prepare, compile, and distribute documents, reports, presentations, and agendas in advance of meetings
• Attend meetings as requested to take notes, capture action items, and distribute follow-up summaries
• Coordinate travel arrangements, including flights, lodging, transportation, and itineraries
• Serve as a point of contact between the Group President and internal teams, leadership, and external partners
• Assistwith organizing leadership meetings, site visits, and special events.
• Maintainaccuraterecords, files, and correspondence in an organized and accessible manner
• Handle confidential and sensitive information with professionalism and discretion
• Provide general administrative support andassistwith special projects as needed

Qualifications

REQUIRED

• Proven experience as an administrative assistant or executive support role, preferably supporting senior leadership
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor with the ability to interact effectively at all levels of the organization
• Proficiencyin Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Ability to work independently,anticipateneeds, and exercise sound judgment
• High school diploma
• Ability tomaintaina high levelof trust and confidentiality with sensitive items
• Positive attitude and the ability to work with and learn from others
• Effectively communicate with both internal and external customers
• Agility in computer software

PREFERRED

• Experience supporting executives with multi-location or regional operations
• Familiarity with meeting coordination, travel planning, and executive-level correspondence
• Experience preparing meeting minutes and executive summaries
• Experience supporting Project Managers
• Experience in the Construction industry
• Accounting experience

Benefits

• Medical and Dental (100% of the premium covered by Miller Electric)
• 401k retirement with company matching
• Vision plans
• Disability Insurance
• Basic and Supplemental Life Insurance
• Flexible Spending Accounts
• Travel Accident Insurance
• Disability Insurance
• Paid Vacation & Holidays
• Tuition Reimbursement Program
• College Coach Services

Affirmative Action Policy

Please review our Affgrantive Action Policy.

Equal Opportunity Employer

As a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess.

Equal Oppurtunity Employer/Veterans/Disabled.