Facilities Admin & Compliance Coordinator

Miller County Hospital; Georgia; On-site; USD 42,000 - 54,000; Full time

Job summary

Miller County Hospital is seeking an Administrative Support Specialist for Facilities Management to provide essential administrative support ensuring regulatory and accreditation standards are met.

You will perform a wide range of office tasks, assist with document management, meetings, and vendor coordination, all while maintaining records and supporting emergency planning. Strong English communication and MS Office skills are required.

Qualifications

• Must have High School diploma or GED.
• Two (2) years data processing experience required.
• Hospital or medical information systems experience preferred.
• Experience with healthcare accreditation (CMS, DNV, Joint Commission) policies and procedures a plus.
• Able to communicate in English, both verbally and in writing.
• Additional languages desirable.

Responsibilities

• Interacts with employees, vendors and others to provide and process information in response to inquiries and concerns related to Facilities Management operations.
• Provides Facilities Management with word processing support and assists with departmental policies and plans for the electronic document management system.
• Prepares and modifies documents including correspondence, reports, memos and emails.
• Assists with meeting agendas, compiles, transcribes, and distributes meeting minutes.
• Assists Facilities Management in the creation and maintenance of a systematic tracking and retrievable system for the storage and maintenance of the required regulatory and accreditation documents.
• Assists with the compilation and submission of physical environment quality measurement data reports and corrective action plans to the Quality Management and Accreditation departments within the hospital and nursing home.
• Provides support for Facilities Management maintenance requests and tracking.
• Assists Director in fulfillment of Emergency Operation Planning for the organization.
• Maintains professional and technical knowledge by attending educational workshops.
• May perform other assigned duties as position evolves or as needs are identified by CEO.
• Assists with scheduling of vendors to ensure compliance with standards and necessary repairs.
• Maintains written and electronic records demonstrating compliance with standards.
• Participates in committees, research and special projects.
• Follows precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.
• Addresses problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
• Makes decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.

Skills

Reporting skills

Administrative writing

Microsoft Office

Process management

Organization

Information analysis

Professionalism

Problem solving

Supply management

Inventory control

Verbal communication

English communication

Advanced MS Office

Time management

Diplomacy

Education

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Miller County Hospital is seeking an Administrative Support Specialist for Facilities Management to provide essential administrative support ensuring regulatory and accreditation standards are met.

You will perform a wide range of office tasks, assist with document management, meetings, and vendor coordination, all while maintaining records and supporting emergency planning. Strong English communication and MS Office skills are required.