Operations Project Coordinator I — Drive Projects & Workflow

U.S. Engineering; Kansas City (MO); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Retirement matching

Paid time off

Job summary

U.S. Engineering Service in Kansas City is seeking an Operations Project Coordinator I to support the Operations Director and project teams.

You will assist with sales pursuits, proposal development, cost estimating, and project documentation, coordinating with internal teams and vendors to ensure well-prepared opportunities and clear client alignment. This role emphasizes organization, communication, and teamwork across mechanical services projects, with a focus on process efficiency and timely

Qualifications

• Two (2) years administrative support.
• Two (2) years of experience with document control processes.
• Proven experience in project coordination, preferably in the mechanical services industry.
• Excellent communication skills, both written and verbal, with customers and internal stakeholders.
• Proficiency in MS Word, Excel, PowerPoint, Outlook.

Responsibilities

• Assist Operations with job planning tasks such as organizing documentation and preparing kickoff materials.
• Support handoff meetings to ensure smooth Sales to Operations transitions.
• Prioritize opportunities, streamline workflows, and support job executions and quarterly initiatives.
• Identify opportunities to improve templates and documentation processes.
• Maintain project plans, track progress, and prepare client or project stakeholder reports.
• Document and manage tasks required for each project and update WIP.

Skills

MS Word

MS Excel

PowerPoint

Outlook

Communication

Bluebeam

Education

Bachelor’s degree in Business, Project Management or related field preferred

High School diploma or GED

Tools

Bluebeam

Job description

U.S. Engineering Service in Kansas City is seeking an Operations Project Coordinator I to support the Operations Director and project teams.

You will assist with sales pursuits, proposal development, cost estimating, and project documentation, coordinating with internal teams and vendors to ensure well-prepared opportunities and clear client alignment. This role emphasizes organization, communication, and teamwork across mechanical services projects, with a focus on process efficiency and timely