Operations Project Coordinator — Cross-Functional & Detail-Driven

Celerity Integrated Services, Inc.; Quakertown (Bucks County); Sur place; USD 52 000 - 76 000; Plein temps

Résumé du poste

Celerity Integrated Services, Inc. in Quakertown, PA seeks a full-time Project Coordinator to support the Operations Department and collaborate across Sales, Accounting, Purchasing, Fleet and Facilities, Inventory, and Management.

The role emphasizes document control and proficient use of Foundation software while tracking project activities and coordinating team communications to meet schedule, budget, and scope.

Qualifications

• High School Diploma and AS degree or equivalent experience.
• 2-3 years of utility construction and customer service; telecom experience a plus.
• Excellent computers skills (MS Office and Adobe required, Foundation and Vitruvi a plus).
• Strong interpersonal and collaboration.

Responsabilités

• Work with internal and external customers as required to ensure smooth operations workflow.
• Assist in daily project planning and needs, including upkeep of Crew Calendar and scheduling.
• Coordinate and schedule traffic control with assistance of Purchasing.
• Coordinate with Human Resources to initiate and obtain security clearances for Operations.
• Ensure exports from Well-Bid are imported to Foundation and assist in creating the Job Material List.
• Import BOM from Well Bid to convert to JML and upload Bid data in Foundation UPB module.
• Collect, read, and save Daily Performance Reports and migrate to Daily Logs in Foundation/Workmax.
• Review timecards against DPRs/Daily Logs for payroll and job costing; notify discrepancies.
• Enter quantities or hours into Foundation; import Change Orders and update statuses.
• Meet with Department Managers daily to discuss Active Jobs Reports and prioritize tasks.
• Document projects in Foundation job center; ensure Query Reports accuracy.
• Ensure DVIRs and Toolbox Talks are completed by crews and forwarded to safety contact.
• Set up and import jobs in Vitruvi with PMs; migrate files after award.
• Assist in creating pre/post submittals and close-out packages; assist with billing.
• Maintain weekly expense sheets and project status reports for billing coordination.
• Support and back up other Project Coordinators; maintain weekly notes and action lists.

Connaissances

Interpersonal skills

Collaboration

Time management

Attention to detail

Oral comprehension

Written comprehension

Problem solving

Planning & organizing

Formation

High School Diploma

AS degree or equivalent

Outils

Foundation

Vitruvi

MS Office

Adobe

Description du poste

Celerity Integrated Services, Inc. in Quakertown, PA seeks a full-time Project Coordinator to support the Operations Department and collaborate across Sales, Accounting, Purchasing, Fleet and Facilities, Inventory, and Management.

The role emphasizes document control and proficient use of Foundation software while tracking project activities and coordinating team communications to meet schedule, budget, and scope.