Project Coordinator

CFS; Baltimore (MD); On-site; USD 65,000 - 75,000; Full time

Job summary

CFS in Baltimore, MD is seeking a Project Coordinator to support a dynamic team in a highly visible operational role. The coordinator will serve as a central point for project administration, contract management, client onboarding, and office operations.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, can manage multiple priorities, and will drive process improvements across departments while collaborating with clients, vendors, and leadership.

Qualifications

• 3+ years of experience in project coordination, project administration, contract administration, operations, or office management.
• Experience supporting consulting, engineering, architecture, construction, or professional services is a plus.
• Strong understanding of project documentation, contract workflows, client onboarding processes, and business operations.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Facilitate coordination and processing of project agreements, service contracts, purchase orders, and onboarding documentation.
• Prepare proposals, qualifications packages, and other client-facing project materials.
• Track milestones, deadlines, and action items to support timely execution.
• Liaise between clients, project teams, vendors, and internal departments.
• Maintain and update project, client, and contract information across systems.

Skills

Project coordination

Contract administration

Operations

Office management

Client onboarding

Documentation

Communication skills

MS Office

Education

Associate's degree or higher in Business Administration or Project Management

Tools

Deltek Vision

Vantagepoint

Ajera

Concur

Job description

Project Coordinator - Baltimore, MD

CFS is partnering with a growing professional services organization to identify a Project Coordinator to support a dynamic team in a highly visible operational role. The Project Coordinator will serve as a central point of coordination for project administration, contract management, client onboarding, business systems, and office operations. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys improving processes, and can effectively manage multiple priorities simultaneously.

The successful Project Coordinator will work closely with internal teams, clients, vendors, and leadership to ensure projects progress smoothly, deadlines are met, and operational processes remain efficient. The Project Coordinator will have significant exposure across departments and play a key role in driving project and operational success.

Responsibilities For The Project Coordinator

• Facilitate the coordination and processing of project agreements, service contracts, purchase orders, and client onboarding documentation.
• Prepare and assemble proposals, qualifications packages, and other client-facing project materials.
• Review project requirements and documentation for completeness, accuracy, and compliance with internal procedures.
• Track project milestones, administrative deadlines, and pending action items to support timely project execution.
• Act as a liaison between clients, project teams, consultants, vendors, and internal departments.
• Assist with insurance documentation, onboarding requirements, and other contract-related administrative processes.
• Maintain and update project, client, and contract information across various business systems.
• Organize digital records and project files to ensure accessibility, consistency, and accurate reporting.
• Create and maintain project trackers, reports, templates, and workflow documentation.
• Support implementation of new operational procedures and monitor their effectiveness.
• Coordinate day-to-day office activities, vendor services, facility-related needs, office supplies, and equipment requests.
• Assist with employee onboarding, company meetings, office events, and special initiatives.
• Provide occasional reception, mail, shipping, and general administrative support as needed.

Qualifications For The Project Coordinator

• Associate's degree or higher in Business Administration, Project Management, or a related field preferred
• 3+ years of experience in project coordination, project administration, contract administration, operations, office management, or a related function
  • Prior experience supporting consulting, engineering, architecture, construction, professional services, or project-based organizations a plus
  • Strong understanding of project documentation, contract workflows, client onboarding processes, and business operations
• Experience using Deltek Vision, Vantagepoint, Ajera, Concur or similar software a plus, but not required
• Exceptional organizational skills with the ability to manage competing priorities and deadlines
• Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization
• Proficiency with Microsoft Office Suite

Salary

$65,000 - $75,000

Schedule

100% on site in Baltimore, MD M-F 8am-5pm

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