Operations & Project Coordinator

Primary Wave Music; Los Angeles (CA); On-site; USD 36,000 - 58,000; Full time

Job summary

Primary Wave Music, Los Angeles, is seeking a proactive coordinator to support our renovated LA office for approximately three months. You’ll assist the Operations Manager with day-to-day office operations and facilities projects related to the renovation and ongoing building matters.

It’s a hands-on role for someone who enjoys variety and collaboration. The role involves coordinating building operations, supervising vendors, managing mail, supplies, the kitchens, and supporting meetings and

Qualifications

• 2+ years’ experience in office management, operations, or facilities.
• Ability to lift boxes and multi-task handling.
• Clear written and verbal communication.

Responsibilities

• Coordinate building operations, installations, maintenance and repairs.
• Receive deliveries, sort mail, manage office supplies.
• Set up meeting rooms and assist with events and AV.

Skills

Organizational skills

Communication

Problem-solving

Physical stamina

Education

High School diploma

Job description

Contract/Freelance Project Description

Primary Wave Music is the leading independent publisher of iconic and legendary music in the world. The company is home to some of the most iconic songwriters, artists, and record labels across the history of recorded music including Whitney Houston, James Brown, Prince, Bob Marley, Stevie Nicks, Talking Heads, Smokey Robinson, Village People, Crowded House, Burt Bacharach, Ray Charles, The Doors, Stone Temple Pilots, Sun Records, and many more. As a company, we strive for excellence in the pursuit of iconic artists and catalogs that not only reflect great artistry, but impact and influence culture.

• Location: Los Angeles, CA
• Duration: Approximately 3 months, starting 11/1/26
• Schedule: Full-time, Monday to Friday.This is not a hybrid or remote role; all work hours will be on-site.

About the role

We're looking for an organized, proactive coordinator to support our newly renovated LA office for approximately three months. You'll assist our Operations Manager with day-to-day office operations and facilities projects relating to the completion of the renovation and ongoing building matters. It's a hands-on role for someone who likes variety, solves problems on their own, likes being part of a collaborative and supportive team, and enjoys physical activity.

What you'll do

Working in conjunction with our Operations Manager, your responsibilities will include:

Building operations and projects:

• Help coordinate and supervise building operations, installations, maintenance and repairs, including security, janitorial, trash, plumbing, electrical, HVAC, and pest control matters
• Help schedule vendors, manage building access, track project open items and handle follow ups
• Maintain organization of the garage and storage areas

Office management:

• Receive deliveries, sort, and distribute mail and packages
• Order office supplies, snacks and beverages, and keep them stocked
• Manage the kitchens: refrigerator policies, appliance usage and upkeep, trash disposal, and general tidiness
• Special projects as needed

Guests, meetings and events:

• Set up meeting rooms before sessions with partners, clients and artists
• Manage and assist team with day-to-day A/V in conference room and other office areas (this may include Zoom and laptop hookups).
• Arrange catering for team lunches and office meetings

What we're looking for

• 2+ years’ experience in office management, operations, or facilities
• Strong organization and follow-through, with the ability to juggle many tasks at once
• Good judgment and independent problem-solving skills
• Clear written and verbal communication
• Ability to lift boxes and other heavy items, shift furniture, and climb stairs
• Positive attitude
• High School diploma required

We work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

Individuals can perform essential job functions with or without reasonable accommodation.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.