Office Coordinator (Contract)

Suno; Los Angeles (CA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401(k) match

Medical/Dental/Vision insurance

Commuter benefit

Free lunch

Job summary

Suno in Los Angeles seeks an detail-oriented Office Coordinator to be the heartbeat of our Workplace team. You’ll handle facilities, hospitality, vendor relations, onboarding, and daily operations to create a productive, creative environment for our staff and visitors.

You’ll manage NDAs, waivers, contracts, mail, shipments, security badges, AV setup, lunch program, and events while keeping offices tidy and welcoming.

Qualifications

• 1–2 years of experience in office management or facilities coordination.
• Proficiency with office management software and digital tools.
• Excellent interpersonal and communication skills.

Responsibilities

• Process and maintain NDAs, waivers, and contracts.
• Serve as onsite coordinator for guests and candidates.
• Handle incoming/outgoing package shipments and mail distribution.
• Manage digital and physical filing systems.
• Manage vendor relationships and coordinate with service providers.
• Oversee office maintenance, AV systems, and security badges.
• Plan team events and support onboarding for new hires.

Job description

• We’re seeking a detail-oriented Office Coordinator to support our Workplace team and be the heartbeat of our LA office operations. As the first face visitors see and the go-to person for our team’s daily needs, you’ll create an environment where creativity and productivity thrive. This role combines the precision of facilities management with the warmth of hospitality
• Process and maintain NDAs, waivers, and contracts
• Serve as onsite coordinator for guests and candidates
• Handle incoming/outgoing package shipments
• Scan and distribute incoming mail to appropriate teams
• Manage digital and physical filing systems
• Serve as primary point of contact for vendors and service providers
• Establish and negotiate partnerships with local hotels and vendors
• Support visiting executives and special projects
• Oversee office maintenance and promptly address facility issues
• Maintain daily office cleanliness and organization
• Manage security system including badges and camera monitoring
• Manage onsite music studio, support partnerships team in hosting artists
• Provide plant care and maintenance throughout the office
• Monitor and stock food/beverage supplies
• Coordinate daily lunch program including setup, service, and cleanup
• Maintain office supply inventory
• Process incoming and outgoing mail/packages
• Manage guest and visitor access, including registration with building security
• Oversee AV systems setup and troubleshooting
• Coordinate device procurement and inventory
• Plan and execute team events and activities
• Create a welcoming environment for employees and visitors
• Support office culture initiatives
• Support the talent acquisition team through onsite coordination
• Support new hire onboarding

Benefits

• Retirement Match: Suno offers a Traditional 401(k) plan and Roth 401(k) plan with a 3% Safe Harbor company match.
• Medical, Dental & Vision: We offer competitive medical, dental, vision insurance for employees and dependents.
• Commuter Benefit: Generous monthly stipend for commuting expenses.
• Lunch Program: Suno offers free lunch 5 days a week in each of our office locations.
• Time Off: Suno employees are provided with unlimited paid time off as well as unlimited sick days + 11 company holidays.
• Creative Education Stipend: Annual reimbursements for creative education and development.
• Parental Leave: 16 weeks of fully paid parental leave to both birthing and non-birthing parents.

The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcomeFrom managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team’s best workA love of music is a huge plusStrong organizational and multitasking abilitiesProblem-solving mindset with ability to work independentlyDetail-oriented approach with a proactive attitudeComfort with dynamic environments and changing prioritiesProficiency with office management software and digital toolsExcellent interpersonal and communication skills1-2 years of experience in office management or facilities coordinationExperience managing vendor relationships