EXECUTIVE ASSISTANT (Los Angeles)

Primary Wave Music Publishing, LLC; Los Angeles (CA); Hybrid; USD 50,000 - 68,000; Full time

Benefits offered by this job

Healthcare plan

401(k)

Hybrid work schedule

Vacation time off

Disability insurance

Life insurance

Job summary

Primary Wave Music Publishing, LLC in Los Angeles, CA, seeks an Executive Assistant to support three senior executives in a full-time hybrid role, combining in-office and remote work. The role requires 5+ years supporting high-level executives, notary licensure in California (or willingness to obtain), proficiency with Outlook, Microsoft Office, and Zoom, and a proactive, highly organized approach.

You will handle calendars, travel, expense reports, confidential information, and a variety of

Qualifications

• Bachelor's degree and a minimum of 5 years' experience supporting a high-level executive.
• Be a California licensed notary public (or is willing to obtain a license)
• Proficient with Outlook, Microsoft Office Suite (Teams, Word, Excel, PowerPoint) and Zoom
• Proactive, highly organized, resourceful, collaborative, and reliable
• Has a 'can do' attitude, high level of professionalism, and good judgment
• Is exceptionally detail oriented
• Can handle confidential matters with discretion
• Can communicate accurately and succinctly
• Can manage multiple priorities seamlessly
• Is flexible and enjoys having a diverse set of responsibilities
• Can execute special projects independently
• Brings positivity to the workplace
• Capability to thrive in a fast-paced environment. Strong time management skills and ability to meet deadlines.

Responsibilities

• Schedule and manage executive calendars.
• Book travel, accommodations, and restaurant reservations.
• Assist with expense reports.
• Handle time-sensitive business errands and confidential information.
• Manage outside counsel matter and legal fees tracker.
• Support legal files and meeting agendas for Business & Legal Affairs.
• Attend and support Sync department activities and events as needed.
• Liaise with NY office support team and coordinate office hospitality.
• Follow ups and communications on behalf of executives.
• Research assignments and special projects.

Skills

Executive support

Calendar management

Travel planning

Discretion with confidential info

Communication skills

Time management

Multi-tasking

Education

Bachelor's degree

Notary public license (CA)

Tools

Outlook

Microsoft Office Suite (Teams, Word, Excel, PowerPoint)

Zoom

Job description

EXCUTIVE ASSISTANT

Los Angeles, CA

Primary Wave Music is the leading independent publisher of iconic and legendary music in the world. The company is home to some of the most iconic songwriters, artists, and record labels across the history of recorded music including Whitney Houston, James Brown, Prince, Bob Marley, Stevie Nicks, Talking Heads, Smokey Robinson, Village People, Crowded House, Burt Bacharach, Ray Charles, The Doors, Stone Temple Pilots, Sun Records, and many more. As a company, we strive for excellence in the pursuit of iconic artists and catalogs that not only reflect great artistry, but impact and influence culture.

Job Description

We are seeking a detail-oriented, enthusiastic, organized, and intuitive Executive Assistant to join our Los Angeles team. This full-time hybrid role combines in-office and remote work and reports to three executive team members: the Chief Business Affairs & General Counsel, President of Global Sync, and Head of Corporate Development. The position supports the Business & Legal Affairs, Worldwide Sync, and Corporate Development departments.

Primary Responsibilities Include but are not limited to

• Scheduling and calendar management
• Book travel, accommodations, and restaurant reservations
• Expense report assistance
• Time sensitive business-related errands (e.g., legal notice deliveries via FedEx and U.S mail)
• Handle confidential and sensitive business information with discretion
• Manage outside counsel matter and legal fees tracker
• Manage legal claims tracker
• Coordinate continuing legal education activities for legal team
• Legal file support
• Business & Legal Affairs department meeting agenda support
• Attend and support select Sync department-related activities and events as needed
• Guest reception as needed
• Meeting room preparation
• Coordinate office hospitality as needed
• Liaise with NY office support team
• Follow ups and other communications on behalf of executives
• Research assignments / special projects
• Annual Grammy party support
• Other administrative and clerical duties as needed

Qualifications & Skills

• Bachelor's degree and a minimum of 5 years' experience supporting a high-level executive (preferably in the music/entertainment industry) required
• Be a California licensed notary public (or is willing to obtain a license)
• Proficient with Outlook, Microsoft Office Suite (Teams, Word, Excel, PowerPoint) and Zoom
• Proactive, highly organized, resourceful, collaborative, and reliable
• Has a "can do" attitude, high level of professionalism, and good judgment
• Is exceptionally detail oriented
• Can handle confidential matters with discretion
• Can communicate accurately and succinctly
• Can manage multiple priorities seamlessly
• Is flexible and enjoys having a diverse set of responsibilities
• Can execute special projects independently
• Brings positivity to the workplace
• Capability to thrive in a fast-paced environment. Strong time management skills and ability to meet deadlines.

Benefits and Compensation

We offer exceptional benefits to our employees. In addition to a competitive salary, we offer an excellent career path. We provide one of the best available benefit programs for small businesses, including a healthcare plan, 401(k), long-term and short-term disability, holidays, life insurance, hybrid work schedule, personal and vacation time off.

The estimated base salary range for this position is $50,000 to $68,000 per year. The actual salary rate offered to candidates will depend on a variety of factors, including without limitation, years of relevant experience, business needs, and the candidate's overall qualifications for the position as assessed by Primary Wave. The salary range is subject to change at any time and depends on internal and external factors.

We work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

Individuals can perform essential job functions with or without reasonable accommodation.