Operations & Procurement Admin Assistant II

My Florida Families; Orlando (FL); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

State of Florida 401(a) FICA Alternate

Group health insurance (state)

Workers’ Compensation

Reemployment Assistance (UI)

Job summary

The Orange County Department of Health Central Operations seeks an OPS Administrative Assistant II to provide essential administrative support across programs. You will manage procurement, invoicing, inventory, and documentation, while coordinating travel and supporting frontline desks.

You will work with multiple teams, adapting to changing priorities, ensuring compliance with policies, and contributing to special projects and outreach efforts, under direct supervision.

Qualifications

• Minimum: current Florida Department of Health employee.
• Authorized to work in the United States without employer sponsorship.
• Willing and able to come into the office daily.
• Willing to work before, during, and/or beyond normal hours in emergencies.

Responsibilities

• Assist with operational duties of programs supported by Central Operations.
• Create procurement and encumbrances for supplies, services, and equipment; prepare requisitions and invoices in the AOD system.
• Check mail and distribute it; prepare travel arrangements for staff.
• Serve as backup for Registration Intake Front Desk and Central Operations Call Center as needed.
• Collaborate with departments on projects and outreach; support operational initiatives.

Skills

Procurement procedures

Invoice reconciliation

Inventory control

Verbal and written communication

Travel coordination

Office software

Administrative systems

Confidentiality

deadline prioritization

Tools

AOD system

Office software suites

Job description

The Orange County Department of Health Central Operations seeks an OPS Administrative Assistant II to provide essential administrative support across programs. You will manage procurement, invoicing, inventory, and documentation, while coordinating travel and supporting frontline desks.

You will work with multiple teams, adapting to changing priorities, ensuring compliance with policies, and contributing to special projects and outreach efforts, under direct supervision.