Administrative Assistant

Orange County Government; Orlando (FL); Vor Ort; USD 31.000 - 40.000; Vollzeit

Benefits dieser Stelle

10 paid holidays

2 floating holidays

Paid time off

Longevity bonus

Low-cost medical

Retirement plan

Tuition reimbursement

Zusammenfassung

Orange County Government is seeking an Administrative Assistant for the Neighborhood Services Division to provide comprehensive administrative support to management and staff. The role operates under supervision and requires handling confidential duties with professionalism.

The position emphasizes coordination of administrative tasks, document preparation, and support for boards/committees, payroll, onboarding, procurement, and facilities management.

Qualifikationen

• High school diploma or equivalent plus four years of secretarial/administrative experience requested.
• Equivalent combination of education or experience may be substituted.

Aufgaben

• Performs a variety of complex administrative, technical, and confidential duties in support of the division manager and staff.
• Coordinates meeting schedules, agendas, documentation, and minutes; assists with board/committee items.
• Provides onboarding/offboarding and payroll support within personnel processes.
• Coordinates purchasing, invoices, and vendor documentation per County policies.
• Maintains facilities, equipment, and office space; schedules maintenance and access.

Kenntnisse

Typing 40 wpm

Ausbildung

High school diploma or equivalent

Tools

Microsoft Office Suite

Monday.com

Jobbeschreibung

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

Orange County Neighborhood Services Division strives to engage and strengthen neighborhoods in Orange County through encouraging compliance with the relevant codes, neighborhood planning, community development, and outreach.

Position Overview

The Neighborhood Services Division is seeking a highly qualified professional to fill the position of Administrative Assistant. This position will provide administrative support and assistance to management and the Neighborhood Services Division staff. Work is performed under supervision of the Division Manager, Assistant Manager, or designated supervisor.

• Please read carefully*

The recruitment process for the Administrative Assistant position includes an assessment.

Only qualified applicants will be eligible to participate in the Administrative Assistant assessment process as determined by the Planning, Environmental & Development Services Department. Qualified applicants will receive an assessment link via email from TestGenius ([e-mail]) with directions on how to complete this assessment virtually. You will need access to a computer to complete this assessment.

The period to complete the assessment is tentatively scheduled for 11/30/2026 - 12/4/2026.

All qualified candidates will receive notification of their eligibility via email to the email address that is provided at the time of application. All communications will be sent via email to the email address listed on the application by the applicant.

Testing and interview dates, locations, and times are subject to change. All correspondence including any schedule or location changes will be sent to the email address listed on the application. It is very important that applicants check their email on a regular basis, including your junk/spam folder.

Job Description

General Functions

This position provides administrative support and assistance to management and the Neighborhood Services Division staff.

Work is performed with considerable independence under the general supervision of the Division Manager, Assistant Manager, or designated supervisor.

Representative Duties/Assignments

• Performs a variety of complex administrative, technical, and confidential duties in support of the Division Manager, management team, and daily operations of the Neighborhood Services Division. Coordinates administrative assignments, monitors deadlines, and ensures timely completion of assigned tasks.
• Composes, proofreads, edits, and prepares division correspondence, spreadsheets, meeting minutes, and other documents for review, approval, or signature by division management. Reviews outgoing publications and communications for accuracy, completeness, and consistency with County standards.
• Provides administrative support to boards and committees supported by the department. Coordinates meeting schedules, agendas, supporting documentation, public notifications, and official meeting minutes. Assists with preparing and processing Board of County Commissioners (BCC) agenda items through Legistar system and coordinating board or committee recommendations for presentation to the BCC.
• Provides administrative support for personnel-related processes, including employee onboarding and offboarding and payroll.
• Coordinates purchasing and procurement-related activities, including ordering office supplies, paper, furniture, business cards, and other operational materials. Maintains inventory records, monitors supply levels, and assists with purchasing transactions in accordance with County policies.
• Provides administrative support for contract management and financial processes, including monitoring contract renewal dates, tracking purchase orders and invoices, coordinating vendor documentation, and assisting with employee travel arrangements, authorizations, and reimbursements.
• Coordinates facilities and operational support activities, including submitting and tracking maintenance work orders, arranging building and parking access, coordinating office space and furniture needs, and scheduling County vehicle maintenance and repairs. Prepares and distributes facility closure notices and other operational communications.
• Participates in emergency preparedness, response, and recovery activities as assigned, including providing administrative and logistical support during emergency operations and other County-directed activities.
• Performs other related duties and special assignments as directed by division management.

Minimum Qualifications

High school diploma or equivalent and Four (4) years of secretarial or administrative experience.

An equivalent combination of relevant education or experience may be substituted.

Preferences

Ability to type at a rate of 40 correct words per minute

Experience with Microsoft Office Suite & Monday.com including word processing, spreadsheet or presentation software

Application Deadline

Open Date: 11/09/2026

Close Date: 11/10/2026

This posting is subject to close without prior notice.

Salary Information

Pay Grade: 013 - From $22.16 to $28.80

FLSA Status: Non-Exempt

Placement based on Education and Experience

Benefits

• 10 paid holidays and up to 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.

Disclaimer: Benefits may vary for employees under collective bargaining agreements.

For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.

Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by an United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Address

2450 33rd Street, 2nd Floor

Orlando, Florida 32839

Notes

Selected candidates will be required to provide employment references and will be required to complete a pre-employment drug, physical and background check.