Operations & Payroll Administrator

Jobtailor; Manhattan Beach (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

Jobtailor in Manhattan Beach, CA, is seeking a detailed operations professional to support onboarding, payroll, billing, and records maintenance. You will manage employee and consultant data, handle timecard troubleshooting, and assist with general office duties while partnering with the Director of Operations to ensure timely, accurate processes.

The role emphasizes accuracy, confidentiality, and a growth mindset, with opportunities to eventually own placement workflows and payroll tasks.

Qualifications

• Must have strong organizational skills and high attention to detail.
• Ability to learn new systems and workflows quickly.
• Comfortable managing multiple time-sensitive tasks at once.
• Demonstrates a connect-the-dots mindset to see how tasks fit the bigger picture.
• Clear, professional written and verbal communication.
• Discretion when handling confidential employee and client information.
• Growth mindset and interest in a career in operations (including payroll and billing).
• On-site work in Manhattan Beach, CA.

Responsibilities

• Maintain accurate employee, placement, and operational records across applicable systems.
• Support new hire onboarding, including document collection, data entry, and compliance verification.
• Process client billing accurately and on schedule.
• Respond to routine employee and consultant inquiries.
• Troubleshoot timecard issues, including discrepancies, rejected timecards, and approval routing changes.
• Proactively follow up on outstanding information or approvals.
• Learn and eventually take full ownership of the placement process within the internal system.
• Cross-train in payroll processing, with the goal of independently handling payroll tasks over time.
• Identify workflow gaps or inefficiencies and communicate them proactively.
• Take on increasing ownership of processes as skills and confidence develop.
• Assist with general office responsibilities, including managing supplies, coordinating mail and deliveries, and supporting day-to-day office operations.
• Partner closely with the Director of Operations to ensure accuracy and timeliness across administrative functions.

Skills

Organizational skills

Learn new systems

Multi-tasking

Connect-the-dots mindset

Clear communication

Discretion

Growth mindset

On-site work in Manhattan Beach

Education

Associate's or Bachelor's degree or equivalent

Tools

HRIS

ATS

CRM

Microsoft Office Suite

Excel

Job description

Jobtailor in Manhattan Beach, CA, is seeking a detailed operations professional to support onboarding, payroll, billing, and records maintenance. You will manage employee and consultant data, handle timecard troubleshooting, and assist with general office duties while partnering with the Director of Operations to ensure timely, accurate processes.

The role emphasizes accuracy, confidentiality, and a growth mindset, with opportunities to eventually own placement workflows and payroll tasks.