People Ops Coordinator: Onboarding, HRIS & Payroll

Jobtailor; Chicago (IL); On-site; USD 52,000 - 68,000; Full time

Job summary

Jobtailor, a Chicago-based company, seeks an HR Coordinator to manage onboarding, offboarding, HRIS data, and employee communications within People Operations. You will handle data changes, generate reports, and assist benefits and payroll coordination to ensure smooth HR processes.

With 2–4 years of related experience, you will support system implementations and multi-state operations while delivering polished presentations and maintaining confidentiality.

Qualifications

• 2–4 years of experience in an HR coordinator, HR operations, or HR administrative role.
• Working knowledge of HR processes, benefits, and basic employment regulations.
• Experience using HRIS and payroll systems (e.g., ADP, Workday, BambooHR, or similar).
• Proficiency in Microsoft Excel and PowerPoint.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism with sensitive information.

Responsibilities

• Perform onboarding and offboarding processes, including pre-hire documentation, orientation scheduling, system access, and new employee communications.
• Manage employee data changes, including promotions, transfers, organizational changes, and terminations.
• Administer the HRIS and ensure data accuracy and integrity.
• Serve as the primary contact for general People Operations inquiries about policies, programs, and processes.
• Maintain employee personnel files and records across HRIS, benefits, and payroll systems.
• Generate regular and ad hoc employee reports.
• Prepare employment verification letters and People Operations documentation.
• Support benefits administration, including enrollments, life events, and employee questions.
• Partner with Payroll to ensure accurate employee data, deductions, and changes.
• Support People Operations projects including system implementations, mergers/integrations, and process improvements
• Assist in preparing presentations.
• Conduct orientation for new hires.
• Provide backup support to People Operations team members, including primary backup for Payroll and Benefits

Skills

Attention to detail

Written & verbal communication

Multi-tasking

Discretion & professionalism

Problem solving

Education

Bachelor's degree in HR / Business

Tools

ADP

Workday

BambooHR

Microsoft PowerPoint

Job description

Jobtailor, a Chicago-based company, seeks an HR Coordinator to manage onboarding, offboarding, HRIS data, and employee communications within People Operations. You will handle data changes, generate reports, and assist benefits and payroll coordination to ensure smooth HR processes.

With 2–4 years of related experience, you will support system implementations and multi-state operations while delivering polished presentations and maintaining confidentiality.