Operations Orchestrator: Fleet & Scheduling Lead

East Coast Facilities, Inc.; Trenton (NJ); On-site; USD 90,000 - 120,000; Full time

Job summary

East Coast Facilities, Inc. seeks an Operations Manager to direct service delivery, scheduling, fleet maintenance, purchasing, and field supervision across service centers. You will coordinate with account executives, manage budgets, and ensure safety, quality, and professional standards are maintained on site.

This role emphasizes communication between operations, sales, and production teams, with responsibility for staffing, training, and customer satisfaction across projects.

Responsibilities

• Manages and supports service delivery and fulfillment operations
• Supports sales team with proactive communication and updates
• Oversees fleet supervisor, fleet maintenance, and repairs for assigned Service Center and Satellites if applicable
• Oversees purchasing for materials, sub-contractors, and fleet repair and maintenance needs
• The role will focus on exterior services such as landscape management, facility repair and maintenance services
• Reports to Director of Operations (DOO)
• Keeps master scheduling tools updated at all times
• Updates Omnia's fleet and local item library with current data
• Manages Omnia's fulfillment systems and production calendars
• Coordinate master schedules and provide operational schedules to Account Executives and Production Managers
• Ensure fleet needs are level-set against production requirements, and communicate fleet needs to the DOO
• Manages designated Fleet Supervisor and all repair and maintenance needs of assigned fleet
• Manages fleet inventory systems
• Manages designated 5s Leader
• Manages all Field Supervisors and Production Managers
• Creates incident reports and compiles information per policy for accidents, or close calls
• Drives the ECF Egress and ECF Ingress standards
• Responsible for purchasing goods, services, and materials in line with job budget; superior manager must approve overages
• Complete all appropriate internal documentation related to purchasing procedures
• Manage job budget of hours and materials, with Production Managers and Field Supervisors to ensure budget is met
• Approves expense reports weekly for subordinates
• Approves payroll weekly for field staff
• Approves purchasing requisitions weekly for subordinates
• May assist in AR matters if directed by DOO
• Coordinates with the project(s) client(s) and the designated Account Executive to ensure customer satisfaction is at its highest possible level, before, during, and after the delivery of a completed project/scope.
• Participates in customer service-related activities at the direction of the DOO or corporate office staff
• Participates in recruiting, the hiring process, and the development of team members
• Ensures that all new hires complete orientation per policy
• Follows company policies and ensures that team members are obeying all safety, quality, and excellence rules and guidelines
• Takes the lead in maintaining adequate staff to meet the needs of production
• Follows and administers appropriate disciplinary protocols that are applicable to subordinates
• Responsible for all uniforms and assigned company purchased tools and equipment to subordinates
• Support Account Executives and Project Managers with estimating processes and developing of proposals for new and existing clients
• Seek and obtain referrals for additional work opportunities
• Manage post-sale quality control. Establish and maintain strict programs that manage quality and warranty programs
• Ensure assigned fleet, personnel uniforms & grooming, facility cleanliness, and job sites, meet our corporate standards of professional image
• Conduct etiquette, behavior, and professional standards training to all subordinates
• Ensure that all personnel are observing safety standards during working hours, at job sites, in public places, in transit, and at branch facilities, and such standards are clearly seen by the public
• Proficiency in English is required.

Job description

East Coast Facilities, Inc. seeks an Operations Manager to direct service delivery, scheduling, fleet maintenance, purchasing, and field supervision across service centers. You will coordinate with account executives, manage budgets, and ensure safety, quality, and professional standards are maintained on site.

This role emphasizes communication between operations, sales, and production teams, with responsibility for staffing, training, and customer satisfaction across projects.