Operations & Onboarding Coordinator

CarMax Business Services; Roseville (CA); On-site; USD 23,000 - 39,000; Full time

Benefits offered by this job

Paid sick time

Vacation time

Holiday Premium Pay

Job summary

CarMax is hiring a Management Assistant in Roseville, CA. You will support store operations by aiding hiring, onboarding, and orientation processes, while delivering strong customer service and handling administrative tasks across sales, auction, and appraisal functions.

You will manage documentation, cash handling, and system updates in a fast-paced team environment, contributing to operational excellence and a best-in-class associate and customer experience.

Qualifications

• Ability to read, interpret, and transcribe data for records.
• Strong organizational skills and attention to detail in deadline-driven environments.
• Proficiency in word processing, spreadsheets, and intermediate PC skills.
• Effective communication with customers and associates in person, by phone, and in writing.
• Ability to multi-task and prioritize in a fast-paced setting.

Responsibilities

• Coordinate hiring and onboarding processes, including interviews and documentation.
• Facilitate orientation and maintain accurate personnel files.
• Provide customer service support at the front desk and on paperwork.
• Process sales and auction paperwork such as DMV documents and dealer registrations.
• Handle cash management tasks including deposits and multiple payment types.
• Support Business Office operations and mentor new associates.

Skills

Data transcription

Organizational skills

PC skills

Communication

Multitasking

Confidentiality

Flexible schedule

Tools

Workday

Job description

CarMax is hiring a Management Assistant in Roseville, CA. You will support store operations by aiding hiring, onboarding, and orientation processes, while delivering strong customer service and handling administrative tasks across sales, auction, and appraisal functions.

You will manage documentation, cash handling, and system updates in a fast-paced team environment, contributing to operational excellence and a best-in-class associate and customer experience.