Operations & Onboarding Coordinator

CarMax Business Services; Roseville (CA); On-site; USD 23,419 - 38,572; Full time

Benefits offered by this job

Paid sick time

Paid vacation time

Holiday pay

Job summary

CarMax is seeking a Management Assistant in Roseville, CA to support store operations by assisting managers with hiring, onboarding, and orientation. You will coordinate interviews, orient new associates, greet customers, and handle paperwork across sales, auction, and appraisal functions.

The role requires strong organization, data handling, and communication skills, with flexibility for varied schedules, including nights and weekends.

Qualifications

• Ability to read, interpret, and transcribe data for record-keeping.
• Strong organizational skills and attention to detail in a deadline-driven environment.
• Proficiency with word processing, spreadsheets, and intermediate PC skills.
• Effective communication with customers and associates in person, by phone, and in writing.
• Ability to multi-task and prioritize in a fast-paced setting.
• Maintain confidentiality of records and reports within scope of position.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Coordinate hiring and onboarding processes, including scheduling interviews and applicant records in Workday.
• Facilitate new associate orientation and maintain personnel files.
• Provide customer service by greeting customers and assisting with paperwork.
• Process sales and auction paperwork, including DMV documents and dealer registration.
• Handle cash management tasks, deposits, and various payment types.
• Support Business Office operations and mentor new associates.
• Follow EH&S requirements and maintain a clean work area.

Skills

Organizational skills

Data entry

Communication

Multitasking

Attention to detail

Confidentiality

Scheduling

Tools

Workday

Job description

CarMax is seeking a Management Assistant in Roseville, CA to support store operations by assisting managers with hiring, onboarding, and orientation. You will coordinate interviews, orient new associates, greet customers, and handle paperwork across sales, auction, and appraisal functions.

The role requires strong organization, data handling, and communication skills, with flexibility for varied schedules, including nights and weekends.