Operations & Office Manager — Keeps Care Teams Running Smoothly

Allegheny Community Home Care; Monroeville (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

Allegheny Community Home Care is seeking an Office Manager to keep two offices organized, stocked, and running smoothly in Monroeville and Greentree. You will support budgets, groceries, vehicle upkeep, and daily operations to enable the care team to focus on clients.

The role emphasizes strong organization, dependable execution, and clear communication with staff, vendors, and leadership. Proficiency in MS Office, Outlook, and Excel is required.

Qualifications

• Must be organized, dependable, and resourceful.
• Clear communication and problem solving.
• Comfortable with Microsoft Office, Outlook, and Excel tracking systems.

Responsibilities

• Keep offices welcoming, organized, stocked, and running smoothly.
• Coordinate groceries, supplies, and office orders within budget.
• Track inventory, organize receipts, and maintain expense ledgers.
• Complete monthly client financial reconciliations and flag discrepancies.
• Schedule and track vehicle inspections, maintenance, and repairs.
• Answer calls, greet guests, manage records, and prepare emails, reports, and spreadsheets.
• Stay connected with leads, staff, vendors, and leadership; follow through on requests and deadlines.

Skills

Organized

Clear communication

Microsoft Office

Outlook

Excel

Tools

Office tracking systems

Job description

Allegheny Community Home Care is seeking an Office Manager to keep two offices organized, stocked, and running smoothly in Monroeville and Greentree. You will support budgets, groceries, vehicle upkeep, and daily operations to enable the care team to focus on clients.

The role emphasizes strong organization, dependable execution, and clear communication with staff, vendors, and leadership. Proficiency in MS Office, Outlook, and Excel is required.