Office Manager

Allegheny Community Home Care; Monroeville (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

Allegheny Community Home Care is seeking an Office Manager to keep two offices organized, stocked, and running smoothly in Monroeville and Greentree. You will support budgets, groceries, vehicle upkeep, and daily operations to enable the care team to focus on clients.

The role emphasizes strong organization, dependable execution, and clear communication with staff, vendors, and leadership. Proficiency in MS Office, Outlook, and Excel is required.

Qualifications

• Must be organized, dependable, and resourceful.
• Clear communication and problem solving.
• Comfortable with Microsoft Office, Outlook, and Excel tracking systems.

Responsibilities

• Keep offices welcoming, organized, stocked, and running smoothly.
• Coordinate groceries, supplies, and office orders within budget.
• Track inventory, organize receipts, and maintain expense ledgers.
• Complete monthly client financial reconciliations and flag discrepancies.
• Schedule and track vehicle inspections, maintenance, and repairs.
• Answer calls, greet guests, manage records, and prepare emails, reports, and spreadsheets.
• Stay connected with leads, staff, vendors, and leadership; follow through on requests and deadlines.

Skills

Organized

Clear communication

Microsoft Office

Outlook

Excel

Tools

Office tracking systems

Job description

ALLEGHENY COMMUNITY HOME CARE OFFICE MANAGER

Keeping our offices organized, our homes supplied & our team smiling!

Monroeville + Greentree • Reports to: Senior Director

THE ROLE

You are the behind-the-scenes superstar who keeps ACHC running smoothly! From office operations and grocery orders to budgets and vehicle upkeep, you help our teams focus on what matters most: the people we support.

WHAT YOU'LL DO

• Keep both offices welcoming, organized, stocked, and running smoothly.
• Coordinate groceries, household supplies, and office orders for assigned homes-on time and within budget.
• Track inventory, compare prices, organize receipts, and maintain accurate expense ledgers.
• Complete monthly client financial reconciliations and flag discrepancies promptly.
• Schedule and track agency vehicle inspections, maintenance, and repairs.
• Answer calls, greet guests, manage records, and prepare emails, reports, and spreadsheets.
• Stay connected with leads, staff, vendors, and leadership; follow through on requests and deadlines.

WHAT MAKES YOU A GREAT FIT

• You are organized, dependable, resourceful, and love checking things off a list.
• You communicate clearly, solve problems, and can juggle multiple priorities.
• You are comfortable with Microsoft Office, Outlook, Excel tracking systems, and basic financial records.
• You bring a positive attitude, respect confidentiality, and take pride in helping others.

HOW SUCCESS LOOKS

Supplies arrive on time. Budgets and records stay accurate. Vehicles stay service-ready. Offices run smoothly. And the team can count on you to get things done!

One team. One mission. Making a difference every day.