Healthcare Office Administrator & Onboarding Pro

Help Home Care, LLC; Greensburg (Westmoreland County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401k

Medical, Vision & Dental Insurance

PTO, Sick Time, Floating Holidays

Job summary

CARE AND HELP HOME CARE, LLC is seeking an Office Administrator to manage day-to-day administrative operations at our Care Center in Greensburg, PA. You will support recruiting, onboarding, compliance, payroll, and field staff, ensuring accurate records and timely client communications.

Responsibilities include coordinating onboarding, maintaining I-9 and background checks, and assisting with caregiver scheduling and payroll inquiries. On-site role with routine audits and recordkeeping.

Qualifications

• High school diploma or equivalent.
• 3+ years of customer service or office administration experience.
• Strong communication and presentation skills.
• Proven self-starter with strong organizational and time-management abilities.
• Detail-oriented mindset with strong problem-solving abilities.
• Ability to work collaboratively in a team and independently with minimal supervision.
• Understanding of state and federal rules and regulations.
• Experience with home care software or scheduling systems preferred but not required.

Responsibilities

• Facilitate recruitment, onboarding, and candidate communications.
• Maintain accurate employee and client records and ensure compliance.
• Support payroll processes and field staff data updates.
• Provide scheduling coordination and frontline client/caregiver support.
• Assist with general office duties and recordkeeping.
• Collaborate with care team and healthcare professionals as needed.

Skills

Communication skills

Organizational skills

Time management

Team collaboration

Detail-oriented

Problem solving

Customer service experience

Scheduling coordination

Education

High school diploma or equivalent

Tools

Applicant Tracking System (ATS)

Home care software

Job description

CARE AND HELP HOME CARE, LLC is seeking an Office Administrator to manage day-to-day administrative operations at our Care Center in Greensburg, PA. You will support recruiting, onboarding, compliance, payroll, and field staff, ensuring accurate records and timely client communications.

Responsibilities include coordinating onboarding, maintaining I-9 and background checks, and assisting with caregiver scheduling and payroll inquiries. On-site role with routine audits and recordkeeping.