Administrative Assistant / Office Coordinator

Midway Investments Group; The Woodlands (TX); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Paid time off and paid holidays

401(k) with company match

Company-paid term life insurance

Job summary

Midway Group in The Woodlands, TX, is seeking an Administrative Assistant / Office Coordinator to support a Partner and ensure the smooth operation of our corporate office. This full-time, in-office role offers direct involvement with leadership and a chance to impact multiple areas of our growing organization.

The role involves researching, coordinating projects, handling correspondence, scheduling, and daily office tasks. English proficiency is required; Spanish is a plus.

Qualifications

• Minimum three years of experience in administrative support or office coordination.
• Strong organization and professional phone/email communication.
• Ability to manage competing priorities with calm approach.
• Comfort with learning new software and technology.
• Reliable transportation for local errands.
• English proficiency; Spanish proficiency preferred.

Responsibilities

• Support a Partner with research, special projects and coordination for store openings and closings.
• Answer phones, greet visitors and assist employees, store teams and vendors.
• Coordinate repairs, utilities, vendor services and inspections; investigate discrepancies and follow through until issues are resolved.
• Track permits, renewals and documents; assist with insurance claims and TWCC matters with training and guidance.
• Handle mail, packages, office supplies, deposits and local bank and post office errands.
• Maintain accurate records, protect confidential information and help improve office processes.

Skills

Organization

Attention to detail

Professional communication

Initiative

Education

High school diploma or equivalent

Job description

Administrative Assistant / Office Coordinator

Midway Group | The Woodlands area, TX |

Full-time | In person

$22–$24 per hour plus overtime | Work directly with a Partner and make a visible impact.

Are you organized, resourceful and good at following through? Join Midway Group and help keep our corporate office and business operations running smoothly. You’ll work directly with a Partner, resolve everyday operational issues and coordinate projects across a growing organization.

About Midway Group

We are a family-owned group of Texas businesses spanning restaurants, retail, fuel and senior living, with more than 100 locations and growing. Our corporate team is small and collaborative, and many colleagues have been with us for more than seven years.

What You’ll Do

• Support a Partner with research, special projects and coordination for store openings and closings.
• Answer phones, welcome visitors and assist employees, store teams and vendors.
• Coordinate repairs, utilities, vendor services and inspections. Investigate discrepancies and follow through until issues are resolved.
• Track permits, renewals and documents. Assist with insurance claims and Texas Workforce Commission matters, with training and guidance.
• Handle mail, packages, office supplies, deposits and local bank and post office errands.
• Maintain accurate records, protect confidential information and help improve office processes.

What You Bring

• At least three years of experience in administrative support, office coordination, front desk, customer service or operations support.
• Strong organization, attention to detail and professional phone and email communication.
• Initiative, sound judgment and a calm approach to competing priorities.
• Comfort learning new software and technology.
• Reliable transportation for local business errands.
• High school diploma or equivalent. A college degree is not required.
• English proficiency required. Spanish proficiency preferred.

Retail, restaurant, property management, medical office, construction and trades backgrounds are welcome.

Why Join Us

Your work will be visible and valued. You’ll learn directly from a Partner and have opportunities to take on greater responsibility in operations, compliance, claims and special projects as you master the role.

Pay and Schedule

• $22–$24 per hour, depending on experience, plus overtime
• Full-time, in office in The Woodlands area. Monday through Friday, approximately 45 hours per week.
• On-call availability for emergencies.
• Annual pay review.

Benefits

• Health, dental and vision insurance options.
• Paid time off and paid holidays.
• 401(k) with company match.
• Company-paid term life insurance.

Midway Group is an equal opportunity employer.