Operations & Office Coordinator — Multi-Hat Builder Support

Energy Jobline ZR; Pennington (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

OK Construction & Contracting, LLC is seeking an Operations & Office Coordinator to support both office and field operations in a fast-paced, family-run environment.

You’ll own core administrative processes, handle payroll, purchasing, field reports, vehicle and fleet records, and ensure subcontractor documentation is complete. The role offers growth and a chance to streamline processes across teams.

Qualifications

• Strong organizational and time management skills.
• High level of accountability and follow-through.
• Clear, direct communicator, especially with field teams.
• Proficient with Microsoft Office (Outlook, Excel, Word, Teams, OneDrive, Planner).
• Able to learn QuickBooks, ADP, Fieldwire, and vendor platforms.

Responsibilities

• Process and enter payroll (via Connecteam → ADP) with accuracy and timeliness.
• Manage purchasing workflow—obtain vendor quotes and issue purchase orders (QuickBooks).
• Track and follow up on deliveries.
• Maintain daily/weekly field documentation (Fieldwire).
• Coordinate with foremen to ensure required reporting is complete.
• Manage tool inventory, rentals, repairs, and allocation.
• Handle mail, shipping, and deliveries; print/send checks and log activity in QuickBooks.
• Maintain certificates, licenses, and compliance documentation; fleet documentation.
• Ensure subcontractor documentation (COIs, W-9s, lien waivers) is current.
• Organize material samples and storage.
• General office: maintain organization, supplies, light upkeep, errands.

Skills

Organizational skills

Time management

Accountability

Communication

MS Office

Adaptability

Tools

QuickBooks

ADP

Fieldwire

Vendor platforms

Job description

OK Construction & Contracting, LLC is seeking an Operations & Office Coordinator to support both office and field operations in a fast-paced, family-run environment.

You’ll own core administrative processes, handle payroll, purchasing, field reports, vehicle and fleet records, and ensure subcontractor documentation is complete. The role offers growth and a chance to streamline processes across teams.