Operations & Office Coordinator (Construction) in Pennington

Energy Jobline ZR; Pennington (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

OK Construction & Contracting, LLC is seeking an Operations & Office Coordinator to support both office and field operations in a fast-paced, family-run environment.

You’ll own core administrative processes, handle payroll, purchasing, field reports, vehicle and fleet records, and ensure subcontractor documentation is complete. The role offers growth and a chance to streamline processes across teams.

Qualifications

• Strong organizational and time management skills.
• High level of accountability and follow-through.
• Clear, direct communicator, especially with field teams.
• Proficient with Microsoft Office (Outlook, Excel, Word, Teams, OneDrive, Planner).
• Able to learn QuickBooks, ADP, Fieldwire, and vendor platforms.

Responsibilities

• Process and enter payroll (via Connecteam → ADP) with accuracy and timeliness.
• Manage purchasing workflow—obtain vendor quotes and issue purchase orders (QuickBooks).
• Track and follow up on deliveries.
• Maintain daily/weekly field documentation (Fieldwire).
• Coordinate with foremen to ensure required reporting is complete.
• Manage tool inventory, rentals, repairs, and allocation.
• Handle mail, shipping, and deliveries; print/send checks and log activity in QuickBooks.
• Maintain certificates, licenses, and compliance documentation; fleet documentation.
• Ensure subcontractor documentation (COIs, W-9s, lien waivers) is current.
• Organize material samples and storage.
• General office: maintain organization, supplies, light upkeep, errands.

Skills

Organizational skills

Time management

Accountability

Communication

MS Office

Adaptability

Tools

QuickBooks

ADP

Fieldwire

Vendor platforms

Job description

Job DescriptionJob Description

We are a family-run construction company looking for a highly organized, energetic, and adaptableOperations & Office Coordinatorto support both office and field operations.

This is a hands-on role for someone who thrives in a fast-paced environment, can manage multiple responsibilities at once, and is comfortable handling both structured tasks and one-off requests.You’lltake ownership of core administrative processes while also stepping in wherever needed to keep the business running smoothly.

Key Responsibilities

Core Weekly Responsibilities (High Priority)

• Process and enter payroll (viaConnecteam→ ADP) with accuracy and timeliness

• Managepurchasingworkflow:

• Obtain vendor quotes

• Issue purchase orders (QuickBooks)

• Track and follow up on deliveries

Field & Operations Support

• Maintain daily/weekly field documentation (Fieldwire)

• Coordinate withforemento ensure required reporting is complete

• Manage tool inventory, rentals, repairs, and allocation

Administrative & Office Operations

• Manage incoming/outgoing mail, shipping (UPS/FedEx), and deliveries

• Print/send checks, log activity in QuickBooks, and deposit incoming payments

• Maintain certificates, licenses, and compliance documentation

• Maintain fleet documentation, including insurance, registrations, and toll/EZ Pass accounts

• Ensure all subcontractor documentation (COIs, W-9s, lien waivers) is current, complete, and on file prior to work/payment

• Organize and manage material samples and storage

General Office Support

• Maintain office organization and supplies

• Handle light office upkeep (restocking, basic cleaning, etc.)

• Run local errands as needed (Staples, banking, shipping, etc.)

WhatWe’reLooking For

• Strong organizational and time management skills

• High levelof accountability and follow-through

• Clear, direct communicator (especially when coordinating with field teams)

• Confident using Microsoft Office (Outlook, Excel, Word, Teams, OneDrive, Planner)

• Able to learn and navigate systems like QuickBooks, ADP,Fieldwire, and vendor platforms

Work Environment

We are aneclectic, family-run businesswhere everyone wears multiple hats. This role requires someone who is:

• Adaptable and solution-oriented

• Comfortable taking direction from multiple stakeholders

• Not easily overwhelmed or sensitive to direct communication

• Interested in helping improve processes over time

Growth Opportunity

This role has strong potential for growth in both responsibility and compensation for the right candidate whodemonstratesownership and initiative.

Company Description

Company DescriptionOK Construction & Contracting, LLC is a growing, family-owned construction company. We have more than doubled our revenue over the past two years and are transitioning key financial functions from third-party support to an in-house team. We are casual, direct, and collaborative - people here wear many hats and work closely with ownership.

"Quality is not an act, it is a habit." ~ARISTOTLE