Executive Assistant / Office Coordinator

W3Global; Centreville (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

W3Global is seeking an experienced Project Coordinator / Field Operations Coordinator to manage multiple active construction and property-improvement projects. You will coordinate crews, materials, equipment, subcontractors, customers, and schedules to keep projects moving.

This role requires strong leadership, organization, and communication. You will visit jobsites, verify updates, and hold project leads accountable while maintaining safety and quality standards.

Qualifications

• Construction, excavation, landscaping, hardscaping, marine/seawall, or general contracting experience.
• Foreman, superintendent, project coordinator, or project management experience with strong leadership skills.
• Comfortable holding employees accountable.
• Excellent organization and communication.
• Comfortable using smartphones, Jobber, photos, texts, email, and digital documentation.
• Valid driver’s license.
• Dependable and professional.

Responsibilities

• Coordinate approximately 3-5 active projects at a time.
• Review upcoming work and prepare daily/weekly production plans.
• Coordinate crews, Project Leads, equipment, materials, and subcontractors.
• Confirm jobs are ready before crews are dispatched.
• Maintain communication with customers throughout production.
• Visit jobsites and help solve field problems.
• Hold Project Leads accountable for quality, production, documentation, and clean-up.
• Verify Jobber notes, photos, measurements, and project updates are complete.
• Help coordinate material purchasing and deliveries.
• Identify delays or problems before they become emergencies.
• Plan the following workday before the current day ends.
• Work closely with the owner and office team.

Skills

Organization

Communication

Leadership

Accountability

Dependable

Tools

Jobber

Job description

My client is looking for an experienced, organized, accountable Project Coordinator / Field Operations Coordinator to help manage multiple active construction and property-improvement projects.

This is a key leadership position for someone who understands field operations and can keep crews, materials, equipment, subcontractors, customers, and schedules organized.

Responsibilities Include

• Coordinate approximately 3-5 active projects at a time
• Review upcoming work and prepare daily/weekly production plans
• Coordinate crews, Project Leads, equipment, materials, and subcontractors
• Confirm jobs are ready before crews are dispatched
• Maintain communication with customers throughout production
• Visit jobsites and help solve field problems
• Hold Project Leads accountable for quality, production, documentation, and clean-up
• Verify Jobber notes, photos, measurements, and project updates are complete
• Help coordinate material purchasing and deliveries
• Identify delays or problems before they become emergencies
• Plan the following workday before the current day ends
• Work closely with the owner and office team

Ideal Candidate

• Construction, excavation, landscaping, hardscaping, marine/seawall, or general contracting experience
• Prior foreman, superintendent, project coordinator, or project management experienceStrong leadership skills
• Comfortable holding employees accountable
• Excellent organization and communication
• Comfortable using smartphones, Jobber, photos, texts, email, and digital documentation
• Valid driver's license
• Dependable and professional