Operations Administrative Coordinator

USA Renovations; Dallas (TX); On-site; USD 20,664 - 27,552; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Insurance

Paid Time Off

8 Company Paid Holidays

Profit Sharing

Job summary

A growing construction services company in Dallas, TX is seeking an Operations & Administrative Coordinator to provide support for day-to-day operations. The ideal candidate will have strong organizational skills, experience in a professional office environment, and ability to manage multiple priorities. Responsibilities include administrative support for systems, payroll assistance, and office management. This full-time role offers competitive compensation and opportunities for advancement as the company grows.

Qualifications

• Prior experience working in a professional office or corporate environment.
• Strong organizational skills and attention to detail.
• Professional communication skills via email, phone, and in person.

Responsibilities

• Provide administrative support for company systems.
• Review employee time punches using timekeeping tools.
• Manage office supplies and coordinate maintenance requests.

Skills

Strong organizational skills

Professional communication skills

Comfortable working with multiple software platforms

Attention to detail

Ability to follow established processes

Reliable and punctual

Tools

Procore

QuickBooks Online

Samsara GPS

Microsoft 365

Divvy

MobiClocks

Job description

Career Opportunities with USA Renovations

A great place to work.

Careers At USA Renovations

Current job opportunities are posted here as they become available.

Location: Dallas, TX (In-Office)
Compensation: $15–$20 per hour (based on experience)
Schedule: Full-Time, Monday–Friday
Industry: Construction / Facilities Services

Position Overview

We are seeking a driven, detail-oriented Operations & Administrative Coordinator to support the day-to-day operations of our growing construction services company. This role is critical to keeping our systems organized, our office running smoothly, and our administrative processes consistent.

This position is ideal for someone who has experience working in a professional office environment, understands basic corporate etiquette and reporting structure, and is eager to grow into expanded operational responsibility over time.

Key Responsibilities

Operations & Systems Support

Provide administrative support for company systems including Procore, Microsoft 365, Divvy, Coast, MobiClocks, and related platforms

Assist with user setup, permissions, basic troubleshooting, and system organization

Coordinate with internal team members and vendors to ensure systems are maintained and functioning properly

Payroll & Timekeeping Support

Review employee time punches using Samsara GPS and timekeeping tools

Verify accuracy of time records and publish timecards to Procore

Communicate discrepancies to supervisors for resolution

(Payroll processing experience is a plus, but not required)

Office Administration

Manage office supplies, equipment, and vendor relationships (cleaning, maintenance, etc.)

Coordinate office maintenance requests and service scheduling

Set up desks, equipment, and access for new hires

Monitor, scan, and distribute incoming mail and documents

Maintain a clean, organized, and professional office environment

Accounting & Administrative Support

Perform basic administrative tasks in QuickBooks Online

Assist with syncing transactions and organizing records

Contact customers regarding past-due invoices and follow up on collections

Maintain professionalism and accuracy when communicating financial information

Qualifications & Experience

Required:

Prior experience working in a professional office or corporate environment

Strong organizational skills and attention to detail

Ability to follow established processes and respect reporting structure

Professional communication skills (email, phone, in-person)

Comfortable working with multiple software platforms

Reliable, punctual, and able to manage multiple priorities

Preferred (Not Required):

Experience in construction, facilities, or service-based industries

Familiarity with Procore, QuickBooks, or timekeeping systems

Basic understanding of accounting or payroll workflows

Interest in operations, systems, or business management

What We’re Looking For

Someone who takes ownership of their work and follows through

Comfortable supporting multiple departments without overstepping

Curious, coachable, and open to learning new systems

Respectful of hierarchy, accountability, and process

Motivated by growth and increased responsibility over time

• Medica, Dental, Vision, and Life Insurance
• Paid Time Off
• 8 Company Paid Holidays
• Profit Sharing

This role is designed to grow. High performers may advance into expanded operational, accounting, or office management responsibilities as the company scales.

How to Apply

Please submit your resume and a brief summary of your experience. Candidates selected for interviews will be asked about prior office experience, system familiarity, and ability to manage administrative workflows.