Operations Administrative Coordinator

USA Renovations; Richardson (TX); On-site; USD 20,664 - 27,552; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Insurance

Paid Time Off

8 Company Paid Holidays

Profit Sharing

Job summary

A growing construction services company is seeking an Operations & Administrative Coordinator to support day-to-day operations. This role involves managing office administration, providing systems support, and ensuring accuracy in payroll and timekeeping tasks. Ideal candidates will have strong organizational skills, professional communication abilities, and experience in a corporate environment. The position offers opportunities for growth and advancement in operational responsibilities as the company expands.

Qualifications

• Prior experience in a professional office or corporate environment.
• Strong organizational skills and attention to detail.
• Professional communication skills.
• Comfortable with multiple software platforms.

Responsibilities

• Provide administrative support for company systems.
• Review employee time punches and verify time records.
• Manage office supplies and vendor relationships.
• Perform basic tasks in QuickBooks Online.

Skills

Organizational skills

Professional communication

Multi-software proficiency

Attention to detail

Tools

Procore

QuickBooks Online

Microsoft 365

Samsara GPS

Job description

Career Opportunities with USA Renovations

Careers At USA Renovations

Current job opportunities are posted here as they become available.

Location: Dallas, TX (In-Office)
Compensation: $15–$20 per hour (based on experience)
Schedule: Full-Time, Monday–Friday
Industry: Construction / Facilities Services

Position Overview

We are seeking a driven, detail-oriented Operations & Administrative Coordinator to support the day-to-day operations of our growing construction services company. This role is critical to keeping our systems organized, our office running smoothly, and our administrative processes consistent.

This position is ideal for someone who has experience working in a professional office environment, understands basic corporate etiquette and reporting structure, and is eager to grow into expanded operational responsibility over time.

Key Responsibilities

Operations & Systems Support

Provide administrative support for company systems including Procore, Microsoft 365, Divvy, Coast, MobiClocks, and related platforms

Assist with user setup, permissions, basic troubleshooting, and system organization

Coordinate with internal team members and vendors to ensure systems are maintained and functioning properly

Payroll & Timekeeping Support

Review employee time punches using Samsara GPS and timekeeping tools

Verify accuracy of time records and publish timecards to Procore

Communicate discrepancies to supervisors for resolution

(Payroll processing experience is a plus, but not required)

Office Administration

Manage office supplies, equipment, and vendor relationships (cleaning, maintenance, etc.)

Coordinate office maintenance requests and service scheduling

Set up desks, equipment, and access for new hires

Monitor, scan, and distribute incoming mail and documents

Maintain a clean, organized, and professional office environment

Accounting & Administrative Support

Perform basic administrative tasks in QuickBooks Online

Assist with syncing transactions and organizing records

Contact customers regarding past-due invoices and follow up on collections

Maintain professionalism and accuracy when communicating financial information

Qualifications & Experience

Required:

Prior experience working in a professional office or corporate environment

Strong organizational skills and attention to detail

Ability to follow established processes and respect reporting structure

Professional communication skills (email, phone, in-person)

Comfortable working with multiple software platforms

Reliable, punctual, and able to manage multiple priorities

Preferred (Not Required):

Experience in construction, facilities, or service-based industries

Familiarity with Procore, QuickBooks, or timekeeping systems

Basic understanding of accounting or payroll workflows

Interest in operations, systems, or business management

What We’re Looking For

Someone who takes ownership of their work and follows through

Comfortable supporting multiple departments without overstepping

Curious, coachable, and open to learning new systems

Respectful of hierarchy, accountability, and process

Motivated by growth and increased responsibility over time

• Medica, Dental, Vision, and Life Insurance
• Paid Time Off
• 8 Company Paid Holidays
• Profit Sharing

This role is designed to grow. High performers may advance into expanded operational, accounting, or office management responsibilities as the company scales.