Operations Office Coordinator

Private School in Sarasota, Florida; Sarasota (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

The Out-of-Door Academy in Sarasota seeks an Operations Office Coordinator to provide administrative, operational, and organizational support to the School's Business Office and HR functions.

Reporting to the Controller and Director of Human Resources, the role encompasses accounts payable, payroll processing backup, leave management, recruitment support, onboarding, and maintaining confidentiality with high attention to accuracy.

Qualifications

• High School diploma required; Associate’s or Bachelor’s degree preferred.
• Prior administrative experience required; preferably in accounting, HR payroll, or office environment.
• Proficiency with Microsoft Office and/or Google Workspace.
• Comfort with databases, spreadsheets, financial systems, HR systems, applicant tracking systems, and payroll platforms.
• Ability to work independently while also contributing to a team.
• Professional, positive, and service-oriented demeanor.

Responsibilities

• Provide day-to-day administrative and operational support to the Business Office and Human Resources teams.
• Assist with accounts payable and vendor management processes.
• Support fixed asset tracking and recordkeeping; backup for semi-monthly payroll processing.
• Manage leave requests and absence management system; post employment opportunities.
• Track applicants and communicate with candidates; assist with onboarding and recruitment.

Skills

Microsoft Office

Google Workspace

HR systems

Payroll platforms

Databases

Spreadsheets

Confidentiality

Independent work

Team collaboration

Education

High School diploma

Associate’s degree

Bachelor’s degree

Tools

Applicant tracking systems

HRIS

Payroll systems

Job description

The Out-of-Door Academy seeks an Operations Office Coordinatorto join a forward-thinking school community that values creativity, collaboration, real-world application, and student learning.

Responsibilities

Reporting jointly to the Controller and Director of Human Resources, the Operations Office Coordinatorprovides essential administrative, operational, and organizational support to the School's Business Office and Human Resource functions.

• Provide day-to-day administrative and operational support to the Business Office and Human Resources teams.
• Support Business Office operations, including:
  • Assisting with accounts payable and vendor management processes.
  • Supporting fixed asset tracking and recordkeeping.
  • Serving as backup for the preparation and processing of semi-monthly payroll.
• Support Human Resources operations, including:
  • Managing the School's leave request and absence management system.
  • Preparing and posting employment opportunities.
  • Tracking applicants throughout the recruitment process and providing timely communication to candidates.
  • Assisting with other recruitment, onboarding, and employee-related administrative needs as appropriate.
• Maintain a high level of accuracy, organization, confidentiality, and follow-through in all areas of responsibility.
• Communicate professionally and effectively with employees, applicants, families, vendors and colleagues.
• Demonstrate initiative, sound judgment, and a service-oriented approach in supporting the day-to-day operations of the School
• Live the school’s mission and core values of respect, integrity, service, excellence, and responsibility.

Qualifications

Experience, Skills & Knowledge

• High School diploma required; Associate’s or Bachelor’s degree preferred.
• Prior administrative experience required; preferably in an accounting, human resources, payroll, or office environment.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency with Microsoft Office and/or Google Workspace.
• Comfort working with databases, spreadsheets, financial systems, HR systems, applicant tracking systems, and payroll platforms.
• Ability to work independently while also functioning as a part of a collaborative team.
• Professional, positive, and service-oriented demeanor.

Compensation and Benefits

This is a 12-month full-time exempt position available immediately. Compensation is highly competitive and commensurate with experience and includes a comprehensive benefits package.

At Out-of-Door, we value a diverse workforce. Applicants of any race, creed, physical ability, color, religion, sex, age, gender, sexual orientation or national origin are encouraged to apply. Once an offer is accepted, the position will require the successful completion of a national background screening and drug testing.