Operations & Administrative Coordinator

PrideStaff; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

PrideStaff is seeking an organized Operations & Administrative Coordinator to ensure day-to-day operations run smoothly across several school locations. You will own tasks from payroll support to reporting and HR administrative duties, while coordinating with leadership and site teams.

This role offers variety, ownership, and the chance to streamline processes and improve efficiency across locations. Travel between local sites may be required to provide hands-on operational support.

Qualifications

• 3+ years of experience in administration, operations coordination, project coordination or a similar role.
• Excellent organizational skills and attention to detail.
• Ability to juggle multiple priorities and follow through on deadlines.
• Strong written and verbal communication skills.
• Comfortable working with reports, spreadsheets and operational data.
• Proficiency with Microsoft Office and/or Google Workspace.
• Professional, dependable and comfortable working with confidential information.
• Reliable transportation and ability to travel between local locations as needed.

Responsibilities

• Coordinate administrative and operational needs across multiple school locations.
• Support payroll processing, timekeeping, corrections and reporting.
• Prepare reports, trackers and operational data for leadership.
• Assist with accounts payable, accounts receivable and basic financial reporting.
• Coordinate projects, deadlines and follow-up across locations.
• Maintain calendars, documentation, files and administrative systems.
• Communicate with vendors, contractors and service providers.
• Draft internal communications, presentations and announcements.
• Support employee onboarding and other HR administrative needs.
• Track action items and follow up to keep projects moving.
• Help identify opportunities to streamline processes and improve efficiency.
• Travel between local school locations as needed to provide operational support.

Skills

Administrative coordination

Operations coordination

Payroll processing

Microsoft Office / Google Workspace

Communication skills

Tools

Microsoft Excel

Google Sheets

Job description

Our client is seeking an organized, proactive Operations & Administrative Coordinator to help keep day-to-day operations running smoothly across multiple school locations.

This is an ideal opportunity for someone who enjoys variety, takes ownership and likes being the person others can count on to keep projects, payroll, reporting and administrative details on track.

You’ll work closely with leadership and school teams, helping coordinate operations, improve processes and make sure important details don’t fall through the cracks.

What You’ll Do

• Coordinate administrative and operational needs across multiple school locations
• Support payroll processing, timekeeping, corrections and reporting
• Prepare reports, trackers and operational data for leadership
• Assist with accounts payable, accounts receivable and basic financial reporting
• Coordinate projects, deadlines and follow-up across locations
• Maintain calendars, documentation, files and administrative systems
• Communicate with vendors, contractors and service providers
• Draft internal communications, presentations and announcements
• Support employee onboarding and other HR administrative needs
• Track action items and follow up to keep projects moving
• Help identify opportunities to streamline processes and improve efficiency
• Travel between local school locations as needed to provide operational support

What We’re Looking For

• 3+ years of experience in administration, operations coordination, project coordination or a similar role
• Excellent organizational skills and attention to detail
• Ability to juggle multiple priorities and follow through on deadlines
• Strong written and verbal communication skills
• Comfortable working with reports, spreadsheets and operational data
• Proficiency with Microsoft Office and/or Google Workspace
• Professional, dependable and comfortable working with confidential information
• Reliable transportation and ability to travel between local locations as needed

Even Better If You Have

• Payroll or ADP experience
• Bookkeeping, AP/AR or financial reporting experience
• Experience supporting multiple locations
• HR or employee onboarding experience
• Experience improving administrative processes or workflows

Why This Role?

You won’t be stuck doing the same thing every day. You’ll have visibility across the organization and the opportunity to make a meaningful impact on how multiple locations operate.

If you’re resourceful, organized and enjoy being the person who keeps everything moving, our client would like to meet you.