Operations & Logistics Coordinator - Events & Projects

Spectra Event Group; Indiana (PA); On-site; USD 58,000 - 63,000; Full time

Job summary

Spectra Event Group is seeking an Operations Coordinator to support the operational engine behind our events. You will coordinate logistics, support internal systems, and ensure seamless project execution across departments.

We value an organized, solutions-driven mindset and the ability to advance projects with minimal direction in a fast-paced environment. This full-time role starts with a standard 9:00 am–4:30 pm schedule, with occasional shifts as needed.

Qualifications

• Experience in operations, coordination, or supervisory roles.
• Strong organizational and problem-solving skills with attention to detail.
• Experience in event, production, or film environments is a plus.
• Proficiency with Google Workspace and quick learning of new systems.
• Valid Class 5 Driver’s License (if required by role)

Responsibilities

• Coordinate operations across departments and manage schedules.
• Develop truck packing plans and sub-rental coordination.
• Ensure alignment between design, warehouse, and installation teams.
• Identify bottlenecks and maintain project flow.
• Support invoicing, payroll approval, and budget tracking.
• Build and maintain weekly schedules and manage team members.

Skills

Organizational skills

Problem-solving

Communication

Attention to detail

Learning quickly

Google Workspace

Tools

Google Workspace

Job description

Spectra Event Group is seeking an Operations Coordinator to support the operational engine behind our events. You will coordinate logistics, support internal systems, and ensure seamless project execution across departments.

We value an organized, solutions-driven mindset and the ability to advance projects with minimal direction in a fast-paced environment. This full-time role starts with a standard 9:00 am–4:30 pm schedule, with occasional shifts as needed.